Administration Assistant

TALENTMATE; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading staffing agency in Abu Dhabi is seeking a professional Administration Assistant to provide essential administrative support to executives. The ideal candidate should have a high school diploma, strong organizational skills, and be proficient in MS Office. Responsibilities include managing schedules, preparing correspondence, and coordinating travel arrangements. This is a full-time mid-level role that demands excellent multitasking abilities and a proactive disposition in a dynamic work environment.

Qualifications

• Proven experience as an administration assistant or in a related role.
• Excellent written and verbal communication skills are essential.
• Strong organizational skills with the ability to multitask effectively.
• Ability to handle sensitive and confidential information with discretion.

Responsibilities

• Manage scheduling and coordinate meetings to ensure optimal time management.
• Prepare, review, and distribute internal and external correspondence and documents.
• Maintain office supplies inventory by anticipating needs and placing orders.
• Assist in the onboarding of new employees by preparing necessary documentation.
• Coordinate travel arrangements, accommodations, and expense reports for executives.

Skills

Organizational skills

Communication skills

Proactive approach

Multitasking

Education

High school diploma

College degree (preferable)

Tools

MS Office Suite

Job description

Job Description

We are seeking a highly organized and professional Administration Assistant to join our dynamic team. As an Administration Assistant, you will play a critical role in providing comprehensive administrative support to our executives and help streamline our operations to enhance productivity. A successful candidate will be detail-oriented, capable of managing multiple tasks, and possess excellent communication skills. This position requires a proactive individual who can anticipate needs and contribute positively in a fast-paced environment. If you are passionate about organization, efficiency, and contributing to a team, this role is for you.

Responsibilities

• Manage scheduling and coordinate meetings to ensure optimal time management.
• Prepare, review, and distribute internal and external correspondence and documents.
• Maintain office supplies inventory by anticipating needs and placing orders.
• Field phone calls, manage email communication, and direct inquiries appropriately.
• Assist in the preparation of regularly scheduled reports and presentations.
• Develop and maintain an organized filing system for documents and records.
• Assist in the onboarding of new employees by preparing necessary documentation.
• Coordinate travel arrangements, accommodations, and expense reports for executives.
• Maintain and update company databases with accurate employee and client information.
• Support special projects and work collaboratively with other departments as needed.
• Ensure the office environment is clean, welcoming, and well-functioning.
• Perform additional clerical tasks such as photocopying, scanning, and data entry.

Requirements

• Proven experience as an administration assistant or in a related role.
• Excellent written and verbal communication skills are essential.
• Strong organizational skills with the ability to multitask effectively.
• Proficiency in using office software such as MS Office Suite.
• High school diploma required; a college degree is preferable.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and a proactive approach to duties.

Job Details

• Role Level: Mid-Level
• Work Type: Full-Time
• Country: United Arab Emirates
• City: Abu Dhabi
• Company Website: https://www.talentmate.com
• Job Function: Administrative Support
• Industry/Sector: Recruitment & Staffing

About The Company

Searching, interviewing and hiring are all part of the professional life. The TALENTMATE Portal idea is to fill and help professionals doing one of them by bringing together the requisites under One Roof. Whether you're hunting for your Next Job Opportunity or Looking for Potential Employers, we're here to lend you a Helping Hand.