Document Administrator

EHIF; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading engineering firm is seeking an experienced Site Document Administrator to manage project documentation in Abu Dhabi, UAE. The role requires a Bachelor’s degree and 10 years in document control within engineering environments. Responsibilities include document compliance, performance reporting, and coordination. Candidates should possess strong organizational skills, proficiency in ACONEX and Microsoft Office, and the ability to work under pressure. A competitive remuneration package and commitment to diversity and inclusion are offered.

Benefits

Competitive remuneration package

Medical Insurance

Group Life Insurance

End of Service Gratuity

Opportunity to purchase company shares

Long Service Award

Commitment to professional development

Qualifications

• 10 years of experience in document control/document administration.
• Experience with EPC Contractors or Engineering Consultancies.
• Strong understanding of document control processes.

Responsibilities

• Deliver project document control according to project procedures.
• Manage compliance with Company Records Management requirements.
• Prepare document control performance reports.

Skills

Document control processes

Organizational skills

Interpersonal and communication skills

Time management

Attention to detail

Education

Bachelor’s degree in business administration, Information Management, Engineering, or related discipline

Tools

ACONEX

Microsoft Office Suite

Job description

Overview

Wood is currently recruiting for an experienced Site Document Administrator as part of our Engineering team within our Oil, Gas & New Energies business based in Abu Dhabi, United Arab Emirates. The position will be fully based at site due to the nature of the projects and client expectations.

Remarkable people, trusted by clients to design and advance the world.

What we can offer

• Meaningful and interesting projects: Delivered to high profile clients across the Energy Sector
• Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
• Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
• Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
• Group Life and Personal Accident Insurance: The company provides Life Assurance cover
• End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
• The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
• Long Service Award: Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years’ service of our employees at 5 year service milestones
• Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
• Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
• Energy Transition Academy: Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems – delivered by experts in their field

Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com

Diversity Statement

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.

Responsibilities

• Deliver project document control in accordance with project procedures for internal and external design documents, vendor documentation, and project correspondence.
• Ensure full compliance with Company Records Management requirements for controlled and non‑controlled documents.
• Perform transactional document control activities, including project filing, archiving, and preparation for final handover.
• Maintain accurate paper and electronic document flow within the project team and between contractors, vendors, and other stakeholders.
• Support the setup and use of team working areas for uncontrolled documents and collaborative sharing.
• Maintain and update the Document Control Systems to ensure data accuracy and integrity.
• Prepare and issue document control performance reports, including document status, progress updates, and forecasts.
• Support external document control contractors with activities such as bulk uploads and document reclassification.
• Provide training, guidance, and mentoring to project team members on document control processes and system use when required.

Qualifications

What makes you remarkable?

At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don\'t match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world’s most critical challenges.

Expected:

• Bachelor’s degree in business administration, Information Management, Engineering, or a related discipline.
• 10 years of experience in document control/document administration within engineering, construction, EPC, or project management environments.
• Prior experience with EPC Contractors, Operating Companies, or Engineering Consultancies.
• Strong understanding of document control processes, project documentation standards, and workflow management.
• Familiarity with project management principles and contract-related documentation.
• Proficient in ACONEX and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage multi‑discipline engineering, procurement, and construction documents
• Excellent organizational, coordination, and time‑management abilities.
• Strong interpersonal and communication skills; fluent in written and spoken English.
• Ability to work under pressure, meet tight deadlines, and manage shifting priorities
• High attention to detail and ability to maintain document accuracy and integrity.
• Effective teamwork capability across multi‑disciplinary project teams.
• Strong leadership traits with the ability to support project interfaces when needed.