Office Assistant jobs in South Africa

Our client is currently recruiting for an ADMIN ASSISTANT-The purpose of this position is to provide support for the Admin Department.This includes but is not limited to processing documents and capture data daily on an accounting package in an admin environment, answering calls, filing and customer liaison. This role also includes answeringincoming calls and relaying messages to the Sales Manager and his team. To help the office run smoothlyand efficiently. The employee will be accountable to the Sales Manager for branch related concerns and tothe Bookkeeper for accounting and financial matters.

Key Responsibilities:

• Daily processing of customer invoices according to time slot allocated to the system.
• Daily processing of supplier invoices.
• Capturing and reconciliation of cash book.
• Weekly processing of petty cash
• Monthly reconciliation of creditors.
• Capturing of payments on Standard Bank.
• Follow up on outstanding payments from customers.
• Check delivery books weekly.
• Assist with liaising of customers.
• Assist with following up on quotations when required.
• Assist with following up on order numbers.
• Assist with stock take and handle queries.

Personal Attributes and Knowledge

• Pastel Partner V19 accounting.
• Knowledge of Excel and Word.
• Experience in handling a small switchboard
• Customer service.
• Problem solving.
• Perform well as part of a team
• Communication
• Task management