Office Administration jobs in South Africa

Advert Reference: P14970

Job Title: Quality Administrator - Total Quality Management - Centurion

Closing Date: 2025/04/07

Position Available From: 2025-02-05

Area: Centurion

Actual Place Of Work: Centurion

Position Type: Full-Time

Weekly Hours: 40

Time Conditions: 5 day Work Week (South Africa)

Purpose of Position: Responsible for providing comprehensive administrative support and contribute to the overall efficiency of the Total Quality Management (TQM) department. Support the department to achieve and maintain quality and accreditation standards.

Requirements:

• HPCSA Registration as a Technician / Laboratory Assistant. (Required)

Required Experience:

• 1 or more years of accreditation experience
• 1 or more years of office administration experience in a medical environment
• Attention to detail to meticulously review documents and processes to ensure accuracy and compliance with quality standards
• Familiarity with QMS principles and practices
• ISO 15189 Internal Auditor experience
• Knowledge of ISO 15189 requirements for quality and competence for medical laboratories
• Proficient in Computer Technology to use various computer applications effectively, including MS Office, Open Office, Adobe Professional, HRIS, Document Server, and Google Drive
• Strong administrative and organisational skills
• Strong interpersonal and communication skills to work collaboratively with team members and other departments

Key Responsibilities:

• Administer inter-laboratory programs and check reports to reduce the need for additional proficiency coordinators
• Arrange and coordinate departmental events, training room bookings and meetings to ensure all requirements are met
• Assist proficiency coordinators with administrative duties to ensure effective recording and handling of QC and inter-laboratory programs data
• Assist with managing and maintaining the QMS software system
• Assist with new e-learning programs, coordinate the TQM training room, and manage training administration
• Assist with TQM administration tasks to provide effective support to the department
• Maintain good client relations to promote the image of Ampath
• Manage SANAS applications and handle document transfers to meet ISO standards
• Perform SANAS-required administration duties for assessment applications to ensure adherence to quality standards
• Perform training coordination tasks: Register trainees for training, manage attendance registers and issue training certificates
• Provide administrative support for Quality Consultants in their tasks
• Update documents on the shared document server/software platform to ensure information availability

Applicants must have a South African ID or a valid South African work permit. We do not accept any faxed or emailed CVs. If we have not contacted you within 14 days, please consider your application unsuccessful.