Jobs in Pretoria, South Africa

Personal Assistant – Managing Director

Our UK-based client is a fast-growing, dynamic business operating within the commercial and construction sector, known for delivering exceptional design‑led and technical projects.

With a strong commitment to innovation, efficiency, and quality, they pride themselves on fostering a collaborative environment where each team member contributes to driving operational excellence and business growth.

They are now seeking a highly organised and proactive Personal Assistant to provide professional and personal support to the Managing Director.

This is a varied and fast‑paced role that requires a resourceful, detail‑oriented, and dependable individual who can manage multiple priorities effectively while maintaining discretion and professionalism.

This is a remote position open to those living anywhere in South Africa.

Provide full administrative and organisational support to the Managing Director, managing daily schedules, appointments, and communications.

Oversee email inboxes, take messages, and respond to general enquiries professionally and promptly.

Support business development and sales functions – logging new enquiries, producing proposals, coordinating follow‑ups, and maintaining CRM data.

Assist with project documentation, including technical submissions, design coordination, and progress tracking.

Support marketing and design initiatives – review and edit materials, research emerging technologies, and help manage company communications.

Manage document control and design communication processes between internal teams and clients.

Record and manage meeting notes, tasks, and action lists using the company's management system.

Handle confidential personal matters such as household arrangements, travel bookings, and appointments for the MD.

Contribute to the overall operational efficiency of the business by proactively identifying and resolving issues.

Minimum 3–5 years' experience as a Personal Assistant or Executive Assistant, ideally within the construction, design, or commercial industries.

Proven experience supporting a senior executive or director across a wide range of professional and personal responsibilities.

Strong administrative and coordination skills with exceptional attention to detail.

Excellent communication skills – both written and verbal – with a professional, polished approach.

Highly organised with the ability to multitask and prioritise effectively in a fast‑paced environment.

Strong IT literacy across Google Workspace, Microsoft Office, and CRM systems.

Ability to maintain discretion and confidentiality at all times.

A proactive, problem‑solving mindset and a can‑do attitude.

• Load Shedding: Applicants must be able to ensure they can maintain internet and power during UK office hours.
• Employment type: Full‑time
• Seniority level: Mid‑Senior level
• Industry: Commercial and construction, service industry machinery manufacturing
• Location: Remote – South Africa