Personal Assistant

Future Teams; Gauteng; Remote; ZAR 50 000 - 200 000; Full time

Job summary

A dynamic business is seeking a proactive Personal Assistant to support the Managing Director with administrative and personal tasks. The role involves managing schedules, communications, and business development functions. Ideal candidates will have 3–5 years of experience and strong organisational skills. This is a full-time remote position available to those in South Africa.

Qualifications

• Minimum 3–5 years' experience as a personal assistant or executive assistant.
• Proven experience supporting a senior executive or director.
• Ability to maintain discretion and confidentiality.

Responsibilities

• Provide full administrative support to the Managing Director.
• Manage daily schedules and communications.
• Oversee business development and sales functions.

Skills

Organisational skills

Communication skills

Attention to detail

Problem-solving

IT literacy

Tools

Google Workspace

Microsoft Office

CRM systems

Job description

Personal Assistant – Managing Director

Our UK-based client is a fast-growing, dynamic business operating within the commercial and construction sector, known for delivering exceptional design‑led and technical projects.

With a strong commitment to innovation, efficiency, and quality, they pride themselves on fostering a collaborative environment where each team member contributes to driving operational excellence and business growth.

They are now seeking a highly organised and proactive Personal Assistant to provide professional and personal support to the Managing Director.

This is a varied and fast‑paced role that requires a resourceful, detail‑oriented, and dependable individual who can manage multiple priorities effectively while maintaining discretion and professionalism.

This is a remote position open to those living anywhere in South Africa.

Responsibilities

Provide full administrative and organisational support to the Managing Director, managing daily schedules, appointments, and communications.

Oversee email inboxes, take messages, and respond to general enquiries professionally and promptly.

Support business development and sales functions – logging new enquiries, producing proposals, coordinating follow‑ups, and maintaining CRM data.

Assist with project documentation, including technical submissions, design coordination, and progress tracking.

Support marketing and design initiatives – review and edit materials, research emerging technologies, and help manage company communications.

Manage document control and design communication processes between internal teams and clients.

Record and manage meeting notes, tasks, and action lists using the company's management system.

Handle confidential personal matters such as household arrangements, travel bookings, and appointments for the MD.

Contribute to the overall operational efficiency of the business by proactively identifying and resolving issues.

Qualifications & Requirements

Minimum 3–5 years' experience as a Personal Assistant or Executive Assistant, ideally within the construction, design, or commercial industries.

Proven experience supporting a senior executive or director across a wide range of professional and personal responsibilities.

Strong administrative and coordination skills with exceptional attention to detail.

Excellent communication skills – both written and verbal – with a professional, polished approach.

Highly organised with the ability to multitask and prioritise effectively in a fast‑paced environment.

Strong IT literacy across Google Workspace, Microsoft Office, and CRM systems.

Ability to maintain discretion and confidentiality at all times.

A proactive, problem‑solving mindset and a can‑do attitude.

Additional Information

• Load Shedding: Applicants must be able to ensure they can maintain internet and power during UK office hours.
• Employment type: Full‑time
• Seniority level: Mid‑Senior level
• Industry: Commercial and construction, service industry machinery manufacturing
• Location: Remote – South Africa