Facilities Management jobs in United States

Location: Bryanston

Contract duration: 12 months

Role purpose:

• To provide administrative support to the company's Estates Management by processing applicable documentation to ensure that rental and electricity consumption payments are made on time and to liaise with landlords, electricity providers, and other third parties to assist with inquiries.
• Assisting in processing lease/contract data for data migration.
• Supporting all administrative duties related to the role.

Key Accountabilities

• To prepare and reconcile data for data migration.
• To ensure that relevant information from base station lease agreements is processed and maintained on systems such as SAP.
• To liaise with landlords, municipalities, and other third parties to ensure timely rent and electricity payments.
• To coordinate changes in lease agreements and other accounts on relevant systems like SAP.
• To ensure all financial commitments are made or provided for in accordance with financial controls.
• To create and maintain databases, including landlord and account details.
• To support the region with any information requests.
• Manage rental and electricity accruals.

Core competencies, knowledge, and experience:

• Proficiency in MS Office suite.
• SAP RE-FX experience (Essential).
• Knowledge of policies and procedures.
• A minimum of 3 years of secretarial or office administration experience (Essential).
• 1-2 years of contract administration experience (Desirable).
• 1-2 years of financial or budgeting experience (Desirable).
• Excellent interpersonal skills (Essential).
• Conflict resolution skills (Essential).

Must have technical/professional qualifications:

• Grade 12 or equivalent (Essential).
• Relevant tertiary qualification, such as Facilities Management, Property Management, Project Management, Finance Management, or Contract Management (Essential).