Office jobs in United Arab Emirates

Job Title: Senior Administrative Executive

Location: Tuas

Employment Type: Full-Time

Job Summary:

The Senior Administrative Executive is responsible for overseeing daily office operations and providing high-level administrative support to ensure efficiency and smooth workflow. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple priorities independently.

Key Responsibilities:

1. Office & Administrative Management

· Oversee and coordinate general office operations including supplies, equipment, and vendor management.

· Maintain proper filing systems (physical and digital) and ensure document confidentiality.

· Ensure office maintenance and cleanliness by coordinating with relevant service providers.

· Oversee Security Guard team, Office Cleaner and Company Transport service providers.

· Any ad-hoc duties as assigned by Plant Manager.

2. Executive & Team Support

· Provide administrative support to senior management (i.e. Plant Manager, Deputy Plant Manager), including calendar management, travel arrangements, and meeting coordination, translation from English to Chinese.

· Assist with the preparation of reports, presentations, and internal communications.

· Provide secretarial support for meetings, including scheduling, preparation of venue, taking minutes of meeting in both English and Mandarin, ensuring follow up of action items and discussions.

· Provide administrative and organisational support for company events and activities.

· Purchase of fruits and praying items for fortnightly praying session.

3. Procurement & Inventory Control

· Monitor and manage office supplies and place orders as needed.

· Track and maintain records of fixed assets and office inventory.

4. Factory Compliance Support

· Handle and follow-up with communications and submissions with Government agencies such as JTC/MOM/URA/BCA/SCDF/NEA, etc.

Requirements:

· Diploma or Degree in Business Administration or relevant discipline.

· Minimum 3–5 years of administrative experience, preferably in a senior or supervisory capacity.

· Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

· Good command of written and spoken English and Mandarin to communicate with Chinese associates.

· Strong organizational, time management, and problem-solving skills.

· Able to work independently with minimal supervision and handle confidential matters discreetly.

· Able to start work immediately is an advantage.

· Working Hours: 5.5 days. Monday to Friday: 8.30am – 5.30pm; Saturday: 8.30am – 12.30pm (WFH, as required).

· Willing to work in Tuas. Company transport provided at Jurong East MRT.