Admin Assistant

Frontier Force Technology Pte Ltd; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A technology firm in Singapore is seeking an Administrative Support Specialist for a 12-month contract. The role involves providing comprehensive administrative and facilities support, ensuring smooth office operations through effective coordination of documentation, logistics, and vendor management. Responsibilities include managing supplies, coordinating courier services, and supporting Health, Safety, and Environment (HSE) activities. The working location is near Marymount MRT station, making it accessible and convenient.

Qualifications

• Ability to coordinate logistics and vendor management efficiently.
• Strong communication skills for liaising with contractors.
• Experience in maintaining documentation and record-keeping.

Responsibilities

• Provide comprehensive administrative support and ensure smooth operations.
• Coordinate courier services for outgoing documents and parcels.
• Maintain inventory of stationery and office supplies.

Job description

This role is to provides comprehensive administrative and facilities support, ensuring smooth office operations through effective coordination of documentation, logistics, vendor management, and workplace services, while supporting HSE requirements and maintaining a well‑organised, efficient, and compliant working environmenManage general administrative duties, including opening, sorting, and distributing incoming mail and correspondence. Working location of this role is near Marymount MRT station.

• Coordinate courier services (e.g. DHL) for outgoing documents and parcels.
• Prepare, send, and upload invoices together with all required supporting documentation.
• Maintain inventory of stationery and office supplies; place orders as required.
• Record and track facilities management (FCM) job requests and service issues.
• Liaise with and supervise contractors while they are on-site to ensure work is carried out appropriately.
• Monitor, check, and follow up on reported faults or maintenance issues until resolution.
• Replenish and manage supplies for office pantry and coffee machines.
• Set up meeting rooms and training venues, including logistical and equipment arrangements.
• Provide administrative support for Health, Safety and Environment (HSE) activities, including documentation and record-keeping.

This is a 12 months contract role