Office jobs in Italy

At Euroclear, we offer an outstanding opportunity to be part of a world-class team where your contributions will drive the flawless execution of our administrative operations. As our Country Office Manager, you will support our general business operations by providing outstanding administrative support across various fields. Reporting directly to the Branch Chief Executive, you will play a pivotal role in ensuring the smooth running of our office.

Key Responsibilities

• Offer administrative assistance to the Branch Management and Chief Executive, coordinating schedules, meetings, business trips, and collaborating with external partners to arrange meetings and logistics.

• Coordinate events hosted by senior local management, such as offsites and quarterly town halls.

• Support the budgeting process by managing costs, filing, and tracking expenses to meet overall budget KPI.

• Prioritize and coordinate confidential work, ensuring seamless operations for the Chief Executive.

• Prepare presentations, documentation, and departmental/office reports with attention to detail.

• Offer ad-hoc secretarial support to visiting senior management to ensure their needs are met efficiently.

Office Administration & Operations

• Provide ad-hoc secretarial support to directors in the branch, ensuring administrative tasks are handled efficiently to facilitate smooth operations.

• Maintain and manage office supplies, business stationery, and equipment availability and maintenance to support day-to-day operations.

• Liaise with Facilities and IT to coordinate the assignment of office space, computers, furniture, and equipment, ensuring minimal disruption and staff safety.

• Act as the central liaison on projects and office works, including renovations and repairs, adhering strictly to corporate policies.

• Lead in sourcing and negotiating with suppliers, following up on documentation to ensure compliance with corporate policies.

• Provide full support for expatriate processes, ensuring a seamless transition for international staff.

• Update group and office organizational charts, phone lists, and other essential documentation to maintain current records.

• Coordinate and maintain authorized signatories records, ensuring licenses are up-to-date and working with the landlord on projects impacting office operations.

• Track and coordinate branch membership renewals to ensure continuous compliance.

• Maintain an executive checklist to ensure all tasks are completed efficiently.

Finance

• Serve as the Single Point of Contact (SPOC) and first-line approver for invoice payments, ensuring accuracy and timeliness.

• Reconcile invoice payments with HQ Finance when needed to maintain financial accuracy.

• Investigate disputed items or rejected payments, providing resolutions to ensure smooth financial operations.

• Follow-up on payment statuses between suppliers, reimbursing staff, and HQ Finance to ensure timely transactions.

• Establish and maintain supplier profiles, updating banking information as needed to ensure seamless transactions.

• Provide cash book movement data to HQ Finance for regulatory survey preparation to ensure compliance.

• Coordinate accounts with banking vendors, ensuring all financial transactions are managed efficiently.

• Coordinate the yearly audit review to ensure all financial records are accurate and compliant.

What we offer:

• An excellent opportunity to practice and develop your talents in a highly professional international environment.

• Working closely with inspiring, supportive and engaged colleagues from 80+ different countries, interacting with many stakeholders at all levels across the organization.

• A learning and development focused environment with an emphasis on knowledge sharing, training, and reskilling.

• We’re agile, we’re growing and so will you!

Great Place to Work for All

We believe that our people are our strength. The diverse talents that our employees bring to the table are directly linked to our global success. We are committed to creating an inclusive culture that celebrates diversity and strive to be a Great Place to Work for All. All qualified applicants will be considered for employment, regardless of their race, religion, colour, national origin, gender, sexual orientation, gender identity or expression, age, marital status, pregnancy, neurodiversity, disability, or any other aspect that makes them unique. If you need any specific accommodation due to disability or any other reason, you can let the recruiter know during your application process.