Facilities Manager, APAC

PIMCO; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A global investment firm in Singapore is seeking a Facilities Manager to oversee operations, implement safety compliance, and coordinate vendor services. Candidates should have at least 5 years of experience in facilities management, strong communication skills, and a thorough understanding of building operations. This role involves managing daily operations, vendor contracts, and supporting multiple office locations across APAC. The firm values diverse thinking and aims to foster a high-performance culture.

Qualifications

• Minimum 5 years of experience in facilities management or related roles.
• Strong understanding of building operations and security systems.
• Excellent communication and interpersonal abilities.

Responsibilities

• Manage daily operations including furniture installations and vendor coordination.
• Ensure compliance with Health & Safety regulations.
• Prepare executive-level presentations and budgets.

Skills

Facilities management

Project coordination

Building operations

Vendor negotiation

Communication

Microsoft Office

AutoCAD

Education

College degree in business administration or project management

Tools

Microsoft Office

AutoCAD

Job description

Get AI‑powered advice on this job and more exclusive features. PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk‑adjusted returns. Since 1971, our people have shaped our organization through a high‑performance inclusive culture that celebrates diverse thinking. We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed, and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

Facilities Management Team Overview

PIMCO’s Facilities Management team delivers “white‑glove” support across all firm locations, ensuring seamless operations and exceptional service standards.

Key Responsibilities across APAC offices (Singapore, Hong Kong, Taipei, Tokyo, Sydney, Shanghai)

• Facilities Operations – Manage daily operations including furniture installations, relocations, HVAC systems, and vendor coordination.
• Building Management – Partner with building management on maintenance, repairs, and tenant improvements.
• Health & Safety Compliance – Ensure compliance with Health & Safety regulations and maintain emergency preparedness plans.
• Procedures Development – Develop and maintain procedures for building and FF&E upkeep.
• Cross‑location Knowledge – Build cross‑location knowledge to support seamless backup coverage.
• Security Management – Oversee physical security systems and protocols to protect employees, guests, and sensitive information. Collaborate with internal and building security teams; maintain proficiency in security software and monitoring systems.
• Vendor Oversight – Administer and review contracts for facilities‑related services (e.g., security); maintain internal policies governing vendor use and ensure consistent, cost‑effective service delivery.
• Furniture Inventory – Manage furniture inventory and conduct periodic audits.
• Purchase Orders – Prepare purchase orders, define scopes of work, solicit bids, and coordinate with vendors.
• Space Planning – Lead departmental moves and reconfigurations, ensuring compliance with regulatory and company standards; support lease tracking and renewals; engage with real estate advisors and global design partners.
• Executive‑Level Presentations – Prepare executive‑level presentations and budgets for new offices or lease extensions.
• Environmental Reporting –
  • Collect and report environmental data for APAC offices to global headquarters on a monthly basis.

Qualifications

• Minimum 5 years of experience in facilities management, project coordination, or related roles.
• Strong understanding of building operations, security systems, and office layout planning.
• Proven project management and vendor negotiation skills.
• Excellent communication and interpersonal abilities across all organizational levels.
• Proficiency in Microsoft Office (Word, Outlook, Excel); AutoCAD experience preferred.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Willingness to travel occasionally across APAC office locations.
• Education equivalent to a college degree in business administration, project management, or related field.

Equal Employment Opportunity and Affiliation Statement:
PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.

Applicants with Disabilities:
PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and would like to request an accommodation, you may contact 949‑720‑7744 to leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.