Executive Assistant cum HR

Pasona Singapore Pte. Ltd.; Singapore; On-site; SGD 50,000 - 80,000; Full time

Job summary

A prominent company in Singapore is seeking an Executive Assistant cum HR to provide comprehensive support to the Director. In this role, you will manage the Director's schedule, handle administrative tasks, and liaise with stakeholders. The ideal candidate will have a Diploma/Degree in business or HR, with a minimum of 5 years' experience in relevant positions, and a strong understanding of Singapore's employment laws. This role demands excellent organizational skills and the ability to manage confidential information with discretion.

Qualifications

• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Ability to handle confidential information with discretion.

Responsibilities

• Serve as the primary strategic partner to the Director, optimizing their schedule.
• Manage relationships with board members and key stakeholders.
• Prepare executive-level communications and presentations.

Skills

Organizational skills

Multitasking

Professional communication

Discretion

Proactivity

Education

Diploma/Degree in Business Administration, HR, or related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

HRIS systems

Job description

Job title: Executive Assistant cum HR (Job ID: 20007)

Location: Central

Responsibilities

• Serve as the primary strategic partner to the Director, optimizing their schedule and managing all administrative and logistical functions.
• Act as the key representative and gatekeeper for the Director's office, managing relationships with board members, investors, and other key stakeholders.
• Prepare and polish executive-level communications, presentations, and briefing materials for high-stakes meetings.
• Orchestrate all aspects of board meetings, executive offsites, and other corporate functions with flawless execution.
• Operate with a high degree of foresight, anticipating needs and proactively resolving issues to ensure seamless operations.
• Provide holistic support across professional and personal domains, enabling the Director to maintain focus on strategic priorities.
• Independently manage special projects and confidential assignments with absolute discretion and integrity.

Qualifications

• Diploma/Degree in Business Administration, HR, or related field.
• Minimum 5 years’ experience in office management, HR administration, or executive secretary roles.
• Strong knowledge of Singapore employment laws and payroll processes.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and HRIS systems.
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional communication skills.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and able to work independently.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.