HR & Admin Assistant

CHC CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A construction company in Singapore is seeking an HR and Administrative Assistant to support daily HR activities and ensure smooth office operations. The ideal candidate will assist with employee records management, recruitment activities, and payroll preparation. Candidates should have at least 1 year of relevant experience, a diploma in business or HR, and proficiency in Microsoft Office. This role includes a focus on confidentiality and organizational skills.

Qualifications

• At least 1 year of relevant HR or administrative experience preferred.
• Basic knowledge of HR processes and Singapore employment practices.

Responsibilities

• Assist in maintaining employee personal files and HR records.
• Support onboarding and offboarding processes.
• Handle general office administration such as filing and scanning.

Skills

Communication skills

Organizational skills

Proficient in Microsoft Office

Education

NITEC / Diploma in Business Administration, Human Resource, or related field

Job description

Job Purpose

To assist in daily HR and administrative duties, ensuring that employee records, office operations, and documentation are properly maintained and updated.

Key Responsibilities

1. Human Resource Support

• Assist in maintaining employee personal files and HR records.
• Help to prepare employment letters, forms, and other HR-related documents.
• Update and monitor staff attendance, leave, and medical records.
• Assist in recruitment activities such as posting job ads and arranging interviews.
• Support onboarding and offboarding processes (e.g., preparing employee files, clearance forms).
• Help to prepare data for monthly payroll submission (attendance, overtime, allowance, etc.).
• Assist with work pass applications and renewals when required.

2. Administrative Support

• Handle general office administration such as filing, photocopying, scanning, and updating records.
• Maintain inventory of office supplies, stationery, and pantry items.
• Liaise with vendors, courier services, and service providers when needed.
• Assist in organizing staff welfare events or company activities.

3. Other Duties

• Ensure confidentiality of employee and company information.
• Support the HR & Admin team in any other ad-hoc duties assigned.

Requirements

• NITEC / Diploma in Business Administration, Human Resource, or related field.
• At least 1 year of relevant HR or administrative experience preferred.
• Basic knowledge of HR processes and Singapore employment practices.
• Proficient in Microsoft Office (Excel, Word, Outlook).
• Good communication and organizational skills.