Head jobs in Singapore

Oversee and ensure the duties of Production and Project Admins/Clerks are performed diligently.

Monitor production staff movements and manage the Production Admin budget.

Provide budget guidance to the Head of Department (HOD).

Administer and implement changes in production operational guidelines and environments.

Create and maintain office systems, arrange monthly internal meetings, and liaise with other departments.

Support the Production/Project Management Team.

Welcome new staff and monitor daily attendance.

Take minutes for meetings and update staff allocation.

Prepare and issue correspondence letters, back charges, and violations to sub-contractors.

Consolidate budget proposals and department headcount.

Prepare and submit various rosters and schedules.

Ensure all reports are submitted accordingly and handle general office and yard matters.

Support and liaise with Project Admins on project-related matters.

Follow up on module load-out applications and project lessons learned.

Update document reference numbers as required.

Degree / Diploma in Business Administration or equivalent.

Minimum 5 years’ experience as Production Administrator in Marine or Oil & Gas Industry.

With good organizational, communication, planning, project management, bookkeeping and time management skills.

Able to perform minutes writing and other writing skills.

Ability to multi-task, independent, interpersonal skills, good team player and resourceful.

Patient and Meticulous – attention for details.

Fundamental understanding of administrative practices in Marine or Oil & Gas Industry.

Well verse with Microsoft Office application.