Project Admin Administrator (Lead)

HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

A leading offshore engineering firm in Singapore is looking for a Production Administrator with at least 5 years of experience in the Marine or Oil & Gas Industry. The role involves overseeing production staff, managing budgets, and providing administrative support to project teams. Strong organizational, communication, and project management skills are essential. Candidates must have a degree in Business Administration and proficiency in Microsoft Office applications. An attention to detail and ability to manage multiple tasks is crucial.

Qualifications

• Minimum 5 years’ experience as Production Administrator in Marine or Oil & Gas Industry.
• Good organizational and communication skills.
• Able to perform minutes writing and other writing skills.

Responsibilities

• Oversee and ensure the duties of Production and Project Admins/Clerks are performed diligently.
• Monitor production staff movements and manage the Production Admin budget.
• Create and maintain office systems, arrange meetings, and liaise with other departments.

Skills

Organizational skills

Communication skills

Project management

Time management

Interpersonal skills

Attention to detail

Education

Degree / Diploma in Business Administration or equivalent

Tools

Microsoft Office

Job description

Job Responsibilities

• Oversee and ensure the duties of Production and Project Admins/Clerks are performed diligently.

• Monitor production staff movements and manage the Production Admin budget.

• Provide budget guidance to the Head of Department (HOD).

• Administer and implement changes in production operational guidelines and environments.

• Create and maintain office systems, arrange monthly internal meetings, and liaise with other departments.

• Support the Production/Project Management Team.

• Welcome new staff and monitor daily attendance.

• Take minutes for meetings and update staff allocation.

• Prepare and issue correspondence letters, back charges, and violations to sub-contractors.

• Consolidate budget proposals and department headcount.

• Prepare and submit various rosters and schedules.

• Ensure all reports are submitted accordingly and handle general office and yard matters.

• Support and liaise with Project Admins on project-related matters.

• Follow up on module load-out applications and project lessons learned.

• Update document reference numbers as required.

Job Requirements

• Degree / Diploma in Business Administration or equivalent.

• Minimum 5 years’ experience as Production Administrator in Marine or Oil & Gas Industry.

• With good organizational, communication, planning, project management, bookkeeping and time management skills.

• Able to perform minutes writing and other writing skills.

• Ability to multi-task, independent, interpersonal skills, good team player and resourceful.

• Patient and Meticulous – attention for details.

• Fundamental understanding of administrative practices in Marine or Oil & Gas Industry.

• Well verse with Microsoft Office application.