Office Administration jobs in Saudi Arabia

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INTECH Automation Intelligence is seeking an Admin & HR Executive to join our General Administration team. This role is pivotal in ensuring smooth day-to-day operations and office management. You will be responsible for handling office administration, HR support, and government relations, ensuring regulatory compliance, operational efficiency, and a well-managed workplace environment. INTECH's commitment to streamlined administrative services ensures you will help maintain a conducive working environment that supports operational success and team productivity.

Our General Administration services showcase our dedication to operational excellence, ensuring the organization runs efficiently and supports employees effectively.

• Manage general office administration tasks, including filing, record-keeping, correspondence, and supplies management.
• Maintain and update employee records, office asset registers, and documentation.
• Coordinate with INTECH Team for travel arrangements, visa processing, and accommodation for employees and guests.
• Supervise office maintenance, cleanliness, and liaise with facility management vendors.
• Support HR in tasks such as onboarding, attendance monitoring, and handling administrative documents.
• Assist in organizing meetings, events, and other office functions.
• Ensure compliance with company administrative policies and local regulations.
• Handle courier, mail, and other logistical tasks as needed.
• Serve as a point of contact for internal departments and external service providers.
• Handle all government documentation and procedures including: support team lead for Iqama issuance, renewal, transfer, and cancellation; work visas and residency permits; GOSI registration and updates; company license renewals (CR, Municipality, Chamber of Commerce, etc.).
• Liaise with ministries such as the Ministry of Labor, Ministry of Interior, GOSI, Jawazat, and Muqeem.
• Maintain and update company records in portals like Qiwa, GOSI, Muqeem, Absher, and Mudad.
• Ensure all employee legal documentation complies with Saudi labor laws.
• Prepare and submit applications for various government-related approvals.
• Stay updated on changes in government laws and procedures and communicate these to relevant departments.
• Accompany employees to government offices when required for documentation or procedural matters.
• Represent the company in legal and official matters as required.

To be successful in this role, you must have:

• 2-3 years of relevant experience in corporate services, logistics, or HR/Administrative coordination.
• Bachelor's or master's degree in business administration or a related field.
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) with strong organizational and documentation skills.
• Strong analytical and problem-solving abilities, ensuring accuracy in documentation, compliance, and reporting.
• Ability to manage multiple tasks, work under pressure, and support global operations in a fast-paced environment.

• Global Exposure: Opportunities to work on international projects and collaborate with global teams.
• Competitive Compensation: A salary package that recognizes your expertise and contributions.
• Annual Bonus: Performance-driven rewards based on your gross pay to celebrate your achievements and contributions.
• Health & Wellness: Comprehensive medical insurance for you.
• Learning Opportunities: Access to training programs, workshops, and certifications to enhance your skills.
• Work-Life Balance: Paid time off, including annual leave and holidays.
• Inclusive Environment: A workplace that celebrates diversity and fosters collaboration.

At INTECH, you will have the opportunity to work with a globally renowned industrial automation and digitalization technology company. For nearly 30 years, INTECH has partnered with major oil and gas global giants to deliver innovative solutions. As we continue to lead in the Industry 4.0 era, you will be at the forefront of transformative technologies that solve real-world challenges.

Explore how INTECH's Talent Acquisition team ensures a seamless hiring journey. From embracing talent with a passion for innovation to fostering a culture of continuous learning and growth, we're dedicated to finding and supporting the best minds in the industry.

Click Here to learn more about our hiring process and discover your path to success with us.

Our hiring process is designed to assess your skills and potential in a fair and inclusive manner. After applying, you will be guided through a structured evaluation process to ensure mutual alignment.

INTECH Automation Intelligence is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.