Senior Assistant

Soudah Development; Riyadh; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player seeks a Senior Assistant to ensure the smooth operation of the executive office. In this dynamic role, you will manage schedules, coordinate meetings, and handle communications with internal and external stakeholders. Your expertise in office management and executive assistance will be crucial as you prioritize tasks and maintain organized systems. This position offers an opportunity to contribute significantly to the executive team while engaging in various administrative tasks and special projects. Join a forward-thinking company that values efficiency and professionalism in a vibrant work environment.

Qualifications

• 4 - 8 years of experience in Office Management or Executive Assistance.
• Experience with governmental entities in KSA.

Responsibilities

• Manage executive calendars and coordinate meetings.
• Handle communications and prepare agendas for meetings.
• Organize executive-level events and manage logistics.

Skills

Office Management

Executive Assistance

Communication Skills

Time Management

Confidentiality

Education

Diploma in Business

Job description

This job description provides detailed responsibilities and requirements for the Senior Assistant role, but it contains some redundancies and formatting issues that can be improved for clarity and readability.

Specifically:

• The 'Job purpose' and 'Job Responsibilities' sections are duplicated, which can be consolidated.
• The formatting of the minimum qualification and experience sections can be made consistent.
• The content is relevant but can be organized more clearly with proper use of HTML tags.

Here's a refined version with improved structure and formatting:

Job Title: Senior Assistant

Qualifications:

• Diploma in Business or a relevant field.

Experience:

• 4 - 8 years of experience in Office Management, Executive Assistance, or related roles.
• Experience working with governing bodies and public/governmental entities in the KSA.

Job Purpose:

This role is responsible for managing schedules, coordinating meetings, handling communications, and performing various administrative tasks to ensure the efficient operation of the executive office.

Key Responsibilities:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Manage and prioritize executive calendars for optimal time management.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Screen and direct phone calls, emails, and correspondence.
• Prepare agendas, materials, and presentations for meetings.
• Take detailed minutes and follow up on action items.
• Coordinate travel plans, accommodations, and itineraries with stakeholders.
• Prepare and process expense reports and reimbursements.
• Handle confidential information with discretion.
• Maintain organized filing systems for documents and records.
• Perform general office duties such as ordering supplies, managing mail, and coordinating office activities.
• Assist in special projects and initiatives as required.
• Coordinate with other departments to meet project timelines and deliverables.
• Organize and coordinate executive-level events, meetings, and conferences.
• Manage logistics to ensure seamless event execution.
• Prepare and edit reports, presentations, and correspondence.

Additional Information:

• Company industry and department details are specified as 'Administration'.

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