Executive Assistant (Outsourced)

IsDB Group; Jeddah; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support the Business Development Department. This role involves organizing daily agendas, coordinating appointments, and handling administrative tasks. The ideal candidate will exhibit excellent organizational skills, discretion, and a proactive approach to problem-solving. You will be responsible for maintaining records, managing travel arrangements, and ensuring efficient departmental operations. If you thrive in a dynamic environment and possess strong communication skills in Arabic and English, this opportunity is perfect for you.

Qualifications

• 3+ years of secretarial or office management experience.
• Proficiency in Arabic and English; knowledge of French is a plus.

Responsibilities

• Organizing daily agendas and coordinating workflow.
• Taking minutes during meetings and managing travel arrangements.

Skills

Office Management Skills

Microsoft Office Skills

Documentation Skills

Problem-Solving Skills

Education

High School Diploma

Bachelor's Degree

Job description

# IDB3483 - Executive Assistant (Outsourced)

Business Unit

ICIEC

Division

Not Applicable

Department

Business Development - ICIEC

Country

Saudi Arabia

Location

Saudi Arabia - Jeddah

Job Grade

Not Applicable

Closing Date

26-May-2025

Job Purpose

The Executive Assistant provides secretarial support to the Director and Managers of the Business Development Department. Responsibilities include organizing daily agendas, coordinating workflow, handling administrative activities, maintaining records, and ensuring efficient departmental operations. The role demands high organization, discretion, proactive problem-solving, and confidentiality.

Key duties include:

1. Circulating meeting notices and agendas in advance, coordinating appointments, and following up with participants.
2. Taking minutes during meetings, preparing drafts, and distributing final versions.
3. Performing secretarial tasks such as typing, filing, organizing documents, and managing travel arrangements.
4. Providing logistical support for departmental tasks and maintaining filing systems.
5. Handling confidential information and performing other duties as assigned.

Qualifications and Experience

• High School Diploma, Bachelor's Degree, or higher.
• Minimum 3 years of secretarial or office management experience in a similar role.

Language Skills

Proficiency in Arabic and English; knowledge of French is an advantage.

Core Competencies

• Office Management Skills (Advanced)
• Microsoft Office Skills (Advanced)
• Documentation Skills (Advanced)
• Knowledge of Change Management Framework (Basic)

Location

Jeddah, Saudi Arabia

If qualified and interested, please submit your CV and a passport-sized photograph.