Administrative Assistant - Four Seasons Resort and Residences AMAALA at Triple Bay

Four Seasons Hotels and Resorts; Saudi Arabia; On-site; SAR 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive Administrative Assistant to support its Engineering Department. This full-time role involves managing technical documentation, coordinating contractor deliverables, and ensuring smooth communication between teams. The ideal candidate will thrive in a dynamic environment, showcasing strong organizational skills and attention to detail. This position offers a competitive salary in a tax-free environment, along with generous benefits such as housing, vacation days, and opportunities for professional growth. Join a team dedicated to excellence and operational support.

Benefits

Competitive salary in a tax-free environment

Housing and transportation

30 days of vacation plus public holidays

Paid tickets

Complimentary meals and uniform cleaning

Medical and life insurance

Employee Assistance Program

Worldwide complimentary room nights

Opportunities for growth and development

Qualifications

• 2+ years of administrative experience in engineering or hospitality.
• Strong proficiency in Microsoft Office and CMMS systems.

Responsibilities

• Manage engineering documentation and maintain records for audit readiness.
• Coordinate contractor deliverables and prepare departmental reports.

Skills

Organizational Skills

Attention to Detail

Microsoft Office Suite

Communication Skills

Problem-Solving Skills

Education

Diploma in Office Administration

Degree in Business Management

Tools

CMMS Systems (Hotsos)

Job description

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:
AMAALA is situated along Saudi Arabia's northwest coast and is home to some of the most diverse natural environments. Marking a new chapter for comprehensive wellness tourism, Four Seasons Resort and Residences AMAALA at Triple Bay will feature 220 keys comprising of rooms and suites, as well as villas with their own private pools, and 26 branded residential villas, all thoughtfully designed to offer breathtaking bay and sea views. The resort will include a luxury spa nestled within its garden of tranquility and inspiration featuring a sculptured waterfall. The Organic Spa Garden will be a focal point and treatment experience set to stimulate the senses, offering extensive therapeutic remedies including halotherapy, cryotherapy, and advanced skin therapies. For fitness enthusiasts, the property will offer a bespoke collaboration with fitness trainer Harley Pasternak to seamlessly merge high-performance training with the limitless potential of Triple Bay's 300 hectares (741 acres) of untouched hills, wadis, and beaches. The pristine terrain includes trails perfect for canyoning and exploring the rugged cliffs and valleys. Guests and residents can also take part in an array of guided hikes, mountain biking, and equestrian bridle trails, or work on their game at the spectacular 27-hole oceanfront golf course.

About the Role

We are looking for a proactive and highly organized Administrative Assistant to support the Engineering Department at Four Seasons Resort and Residences AMAALA at Triple Bay. Reporting to the Director of Engineering, you will play an essential role in ensuring all administrative tasks, technical documentation, and operational support for the Engineering team are handled with precision and efficiency, contributing to the department's success from the pre-opening phase through full operations. This includes supporting daily activities, scheduling maintenance tasks, tracking equipment status, preparing reports, managing documentation, and facilitating smooth communication between internal and external stakeholders.

What You Will Do

• Manage the organization, filing, and control of all engineering documentation, including technical drawings, equipment manuals, warranty certificates, compliance documentation, and service contracts.
• Coordinate and track contractor deliverables, commissioning reports, snagging lists, and system handover documentation, ensuring accuracy and completeness.
• Maintain and organize engineering records, both physical and digital, for easy retrieval and audit readiness.
• Prepare departmental reports, meeting minutes, operational updates, and communications for internal and external stakeholders.
• Set up and maintain the Computerized Maintenance Management System (CMMS), such as Hotsos, including asset data entry, preventive maintenance schedules, and historical service records.
• Monitor and track procurement activities including purchase requests, deliveries, inventory of spare parts, tools, and maintenance supplies.
• Organize logistics for technical inspections, preventive maintenance programs, contractor service appointments, and regulatory compliance activities.
• Support engineering team scheduling, coordinate training sessions, and manage administrative follow-up for technical certifications and operational programs.
• Assist in tracking departmental budgets, monitoring expenses, and maintaining accurate financial records for the Engineering Department.
• Act as a key communication point between Engineering, project teams, contractors, vendors, and operational hotel departments to ensure smooth workflow and project coordination.
• Ensure all records related to licensing, inspections, fire life safety compliance, and statutory certifications are up-to-date and easily accessible.

What You Bring

• A diploma or degree in Office Administration, Business Management, or a related technical support field.
• Minimum 2 years of administrative experience, preferably within an engineering, hospitality, or construction project environment.
• Strong organizational skills with excellent attention to technical detail and documentation accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential; experience with CMMS systems like Hotsos is a strong advantage.
• Strong written and verbal communication skills in English; proficiency in Arabic is a plus.
• High ability to multitask, prioritize tasks effectively, and work independently in a fast-paced and dynamic environment.
• Strong problem-solving skills, service mindset, and collaborative approach to teamwork.

What We Offer

• Competitive salary in a tax-free environment.
• Housing and transportation.
• 30 days of vacation plus public holidays.
• Paid tickets.
• Complimentary meals and uniform cleaning.
• Medical and life insurance.
• Employee Assistance Program and worldwide complimentary room nights.
• Opportunities for growth and development.

Schedule & Hours
This is a full-time administrative role.

Localization
Supporting the Saudi nationalization scheme, we are looking forward to connecting with Saudi nationals who are passionate about administrative excellence and operational support.