Accounting jobs in Malaysia
Team Executive / Office Coordinator
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SWAT MANAGEMENT & CONSULTANCY SDN BHD
Team Executive / Office Coordinator
Job summary
A creative studio in Petaling Jaya is looking for a highly organized Team Executive / Office Coordinator. The role focuses on financial coordination, executive support for the Creative Director, and managing administrative operations. Candidates should have a Diploma or Degree in Business Administration and 2-3 years of relevant experience, along with excellent organizational and communication skills. The position offers a hybrid work model and a total remuneration package of RM 3,100 - RM 4,100 monthly.
Benefits
Qualifications
- 2-3 years of relevant experience in office coordination.
- Proven experience in financial coordination or basic bookkeeping.
- Fluent communication skills in English, Chinese, and Bahasa Malaysia.
Responsibilities
- Act as primary liaison with the external accounting partner.
- Manage calendar, travel, and communication for the Creative Director.
- Oversee office operations and vendor relations.
Skills
Education
Tools
ARTIS XDS STUDIO SDN. BHD. is seeking a highly organized and experienced Team Executive / Office Coordinator to serve as the operational anchor for our creative practice in Petaling Jaya. This pivotal role is designed for a professional who excels in financial coordination, executive support, and administrative management.
🎯 THE ROLE: Operational Excellence and Executive Support
This is a strategic support position, ensuring the seamless integration of financial and administrative functions with our core design activities.
- Financial Coordination: Act as the primary internal liaison with our external accounting partner, managing daily bookkeeping, ensuring accurate AR/AP tracking, and maintaining robust financial oversight.
- Executive Support: Provide comprehensive calendar, travel, and communication management for the Creative Director, ensuring optimal time utilization and priority alignment.
- Administrative Management: Oversee all office operations, vendor relations, and team logistics, fostering an efficient and professional working environment.
- Project Support: Maintain critical project documentation and support the design team with materials organization and administrative tasks.
- Total Remuneration Package: RM 3,100 - RM 4,100 per month (inclusive of a transport allowance).
- Work Model: Hybrid (3 days in-office, 2 days WFH), promoting work-life balance and flexibility.
- Statutory Compliance: Full EPF, SOCSO, and EIS contributions.
- Professional Environment: Opportunity to work closely with senior management in a small, high-growth creative studio.
We are seeking a candidate with a Diploma or Degree in Business Administration or a related field, and 2-3 years of relevant experience.
- Proven experience in financial coordination or basic bookkeeping, with comfort in accounting software (Xero/QuickBooks) and advanced Excel.
- Exceptional organizational skills, attention to detail, and a proactive approach to problem-solving.
- Excellent professional communication skills in English, Chinese, and Bahasa Malaysia.
- Demonstrated trustworthiness and discretion in handling confidential financial and business information.
We invite qualified professionals to submit their application for this permanent, full-time position.
Subject Line: Application for Team Executive / Office Coordinator - [Your Name]
- Which of the following statements best describes your right to work in Malaysia?
- What's your expected monthly basic salary?
- Which of the following types of qualifications do you have?
- How many years' experience do you have as an office coordinator?
- Which of the following Microsoft Office products are you experienced with?
- Which of the following languages are you fluent in?
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.