Team Executive / Office Coordinator

ARTIS XDS STUDIO SDN. BHD.; Petaling Jaya; Hybrid; MYR 100,000 - 150,000; Full time

Job summary

A creative studio in Petaling Jaya is looking for a highly organized Team Executive / Office Coordinator. The role focuses on financial coordination, executive support for the Creative Director, and managing administrative operations. Candidates should have a Diploma or Degree in Business Administration and 2-3 years of relevant experience, along with excellent organizational and communication skills. The position offers a hybrid work model and a total remuneration package of RM 3,100 - RM 4,100 monthly.

Benefits

Transport Allowance

Statutory Compliance Contributions (EPF, SOCSO, EIS)

Professional Environment

Qualifications

• 2-3 years of relevant experience in office coordination.
• Proven experience in financial coordination or basic bookkeeping.
• Fluent communication skills in English, Chinese, and Bahasa Malaysia.

Responsibilities

• Act as primary liaison with the external accounting partner.
• Manage calendar, travel, and communication for the Creative Director.
• Oversee office operations and vendor relations.

Skills

Financial Coordination

Organizational Skills

Excellent Communication

Problem-Solving

Attention to Detail

Education

Diploma or Degree in Business Administration

Tools

Xero

QuickBooks

Microsoft Excel

Job description

ARTIS XDS STUDIO SDN. BHD. is seeking a highly organized and experienced Team Executive / Office Coordinator to serve as the operational anchor for our creative practice in Petaling Jaya. This pivotal role is designed for a professional who excels in financial coordination, executive support, and administrative management.

🎯 THE ROLE: Operational Excellence and Executive Support

This is a strategic support position, ensuring the seamless integration of financial and administrative functions with our core design activities.

Key Responsibilities & Strategic Impact:

• Financial Coordination: Act as the primary internal liaison with our external accounting partner, managing daily bookkeeping, ensuring accurate AR/AP tracking, and maintaining robust financial oversight.
• Executive Support: Provide comprehensive calendar, travel, and communication management for the Creative Director, ensuring optimal time utilization and priority alignment.
• Administrative Management: Oversee all office operations, vendor relations, and team logistics, fostering an efficient and professional working environment.
• Project Support: Maintain critical project documentation and support the design team with materials organization and administrative tasks.
• Total Remuneration Package: RM 3,100 - RM 4,100 per month (inclusive of a transport allowance).
• Work Model: Hybrid (3 days in-office, 2 days WFH), promoting work-life balance and flexibility.
• Statutory Compliance: Full EPF, SOCSO, and EIS contributions.
• Professional Environment: Opportunity to work closely with senior management in a small, high-growth creative studio.

We are seeking a candidate with a Diploma or Degree in Business Administration or a related field, and 2-3 years of relevant experience.

Essential Qualifications:

• Proven experience in financial coordination or basic bookkeeping, with comfort in accounting software (Xero/QuickBooks) and advanced Excel.
• Exceptional organizational skills, attention to detail, and a proactive approach to problem-solving.
• Excellent professional communication skills in English, Chinese, and Bahasa Malaysia.
• Demonstrated trustworthiness and discretion in handling confidential financial and business information.

We invite qualified professionals to submit their application for this permanent, full-time position.

Subject Line: Application for Team Executive / Office Coordinator - [Your Name]

Questions to answer:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an office coordinator?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?