Office Administration jobs in Canada

Apply by email: midwaybc@shaw.ca

Location: Village of Midway, BC

Hours: 25 to 30 hours each week, with the possibility of moving to full-time

Compensation: $60,000-$75,000 FTE (based on experience and qualifications)

Deadline: January 9, 2026, 4:30PM

We are seeking a dynamic and highly motivated individual to join our small busy municipal office. Reporting to the Chief Administrative Officer, you will support the organization in fulfilling legislative obligations as outlined in the Community Charter and other applicable statutes. The Deputy Corporate position is instrumental in coordinating municipal requests related to zoning, planning and development, corporate administration functions and programs, as well as research and analysis concerning new legislative requirements.

This role is also central to the administration of local elections, processing Freedom of Information (FOI) requests, managing sensitive political matters, preparing research and reports for Council and Committee meetings, and reviewing and amending relevant municipal Bylaws and policies. Additional responsibilities include overseeing municipal contract administration, responding to complaints, supervising records management procedures, and assisting with special projects as assigned by the CAO.

The Village office is small and busy; you will need to handle general inquiries both in person and by phone. Some evening meetings are required. The ideal candidate must be detail-oriented and able to communicate effectively with the public, staff, and elected officials.

• Completion of Grade 12 supplemented by an Office Administration Certificate and/or further education in municipal administration
• Minimum 3 years of work experience in a local government environment/governance position
• Experience in corporate administration, grant writing, and project management administration is considered an asset.
• Proven ability to undertake research, communicate effectively and manage frequent and changing deadlines
• Superior written and verbal communication skills
• Proficiency with MS Word, Excel, PowerPoint and other common computer programs
• Well-developed and organized time management skills
• Positive, energetic approach to work
• Ability to deal with the public effectively and courteously
• Ability to use discretion and maintain confidentiality
• Ability to work with others as a team
• Must display professional attitude and demeanor
• Valid BC Class 5 Driver's Licence and satisfactory driver’s abstract
• RCMP criminal record check required prior to start date

Qualified candidates are invited to submit a detailed resume and cover letter outlining qualifications, experience, and references.

For a detailed job description, please visit the Village’s website: https://midwaybc.ca/employment-opportunity/

While the Village appreciates the interest of all applicants, only those selected for an interview will be contacted.