Admin III – Program Assistant, Developmental Services

Northwest Employment Works; Sioux Lookout; On-site; CAD 62,000 - 85,000; Full time

Job summary

A community health authority in Sioux Lookout is seeking an Admin III – Program Assistant to provide vital administrative support to the Management Team. The ideal candidate will have strong Microsoft Office skills, experience in office administration, and a knowledge of First Nations populations. This full-time position offers a salary range between $62,867 – $84,442 per annum. Responsibilities include maintaining filing systems, preparing documents, and coordinating meetings. A valid driver's license and a background check are required. Applications are invited until January 12, 2026.

Qualifications

• Minimum two years’ experience in administration/executive support.
• Valid Class G Ontario driver’s license.
• Ability to communicate in one of the First Nations dialects.

Responsibilities

• Provide program/administrative assistance to Developmental Services Unit.
• Maintain filing system and prepare meeting materials.
• Assist with gathering clinical data for Ministry reporting.

Skills

Strong computer skills

Proficiency in Microsoft Office

Multi-tasking

Attention to detail

Education

Certificate or Diploma in Secretarial Arts and/or Office Administration

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Internal/External Posting
Full-time Term Position (15 month)
Location: Sioux Lookout, ON.
Salary Range: $62,867 – $84442 per annum
Reference Number: PROGR001515
If applying by email, indicate reference number in subject line

Job Summary

Under the direction of the Developmental Services Director, the Admin III – Program Assistant, Developmental Services will provide administrative support to the Management Team and the Developmental Services Team. The Admin III – Program Assistant is directly accountable to the Developmental Services Director.

Qualifications

• Certificate or Diploma in Secretarial Arts and/or Office Administration or equivalent.
• Minimum two years’ experience in administration/executive/secretary support.
• Strong computer skills; proficiency in Microsoft Office a must including Excel, Outlook, Word and Power Point.
• Strong knowledge of office procedures and practices.
• Valid Class G Ontario driver’s license.
• Must provide an appropriate criminal records check.
• The ability to perform the requirements of the position on a regular basis.
• Previous office administration experience is considered an asset.
• Demonstrates initiative, self-motivation and able to work independently as well as part of a team.
• Demonstrates professionalism, accountability and maintaining confidentiality.
• Ability to multi-task, meet deadlines and adapt in a fast-paced environment.
• Task-centered, maintain a high level of efficiency and strong attention to detail.
• Work experience and/or education in a mental health related area is considered an asset.
• Knowledge and sensitive of First Nations populations.
• Experience working in and with First Nation people, communities and leadership.
• Persons of First Nations ancestry will be given preference (OHRC, Part II, Special Employment).
• Ability to communicate in one of the First Nations dialects in the Sioux Lookout Zone is an asset.

Roles and Responsibilities

• Provide program/administrative assistance to Developmental Services Unit.
• Maintain filing system, prepare, distribute and keep record of minutes, develop/draft documents, arrange teleconferences, arrange special meetings as well as assist in arranging travel and complete necessary paperwork.
• Prepare documents for distribution; letters, memorandums, work plans, reports and confidential correspondence.
• Assist with gathering clinical data for the Ministry reporting.
• Distribute Developmental Services Unit client reports to families and those who they have consented to share information with.
• Coordinate meetings; including assisting with travel arrangements, coordinating of meeting materials, preparation of meeting agenda and minutes as well as distribution.
• Direct requests from inside and outside the agency for information to the appropriate personnel.
• Maintain/update filing systems; both paper and electronic files, scan when necessary.
• Prepare and assist in creating Power Point presentations; proficient with current electronic communication tools.
• Assist in the development of program activities.
• Data entry and creating spreadsheets.
• Performing errands/duties at various sites as required.
• Adherence to confidentiality requirements/policies.
• Other duties as assigned.

Apply online at https://www.slfnha.com/careers/.

Human Resource Department
Sioux Lookout First Nations Health Authority
P.O. Box 1300, 61 Queen Street
Sioux Lookout, ON P8T 1B8
Phone: [phone]
Fax: [phone]
Email: [e-mail]

SLFNHA currently “Strongly Recommends” COVID-19 immunizations and requests your immunization status to be sent to our staff health department if successful in the recruitment process.

Closing Date: Monday, January 12, 2026 @ 4:00pm CST

The Health Authority wishes to thank all applicants in advance. However, only those granted an interview will be contacted.

For additional information regarding the Health Authority, please visit our website at www.slfnha.com