Office Administration jobs in Canada

At GHD we dont just believe in the power of commitment we live and breathe it every day.

Thats why we pledge to empower all of our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners we respond to some of the most complex challenges facing our planet today.

See where your commitment could take you.

Our pledge to you

Join GHD

Thats the #PowerOfCommittment

At GHD we dont just believe in the power of commitment we live and breathe it every day.

Thats why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. Well help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Together with your colleagues clients and partners youll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for

Our office in Mississauga Ontario is looking for a friendly energetic and customer-centric Receptionist to join us on a full-time permanent role will involve general office support and working closely with our staff across several different lines of business with opportunities for career growth. The responsibilities and duties are outlined below.

Working with an energetic and high performing team this position offers a variety of work and will see you involved in :

• Greet assist and direct clients and visitors; assist with the sign-in / out process.
• Provide excellent customer service to clients visitors and staff by responding to questions and directing calls
• Be stationed at front desk to provide continuous service to clients visitors and staff.
• Build strong positive relationships while interacting with clients visitors and staff as well as Information Systems staff

Provide office tours to new staff.

• Support new staff in accessing GHD systems.
• Assign and distribute office access cards both temporary cards for visitors and permanent cards for office staff. Coordinate with and report to the Office Manager on the tracking of assigned access cards.
• Distribute communications to office staff to provide notifications reminders and alerts.
• Initiate requests for office Information Systems maintenance / repairs including internet outages.
• Support a safe office environment

Support office Joint Health and Safety Committee.

• Complete updates to the office Emergency Response Plan.
• Initiate review and approval by Joint Health and Safety Committee Chair.
• Completing monthly office inspections complete documentation and advise Joint Health and Safety Committee Safety Captain of results including actions required.
• Act as Zone Captain for office evacuation.
• Coordinate with GHD suppliers / vendors and office property management to support the management of the office

Coordinate with corporate maintenance team for repairs and upgrades. Provide office staff notice as appropriate of maintenance work.

• Coordinate with property management company including distribution of office building information to GHD office staff and booking of building boardroom.
• Coordinate office access card provider.
• Coordinate office plant service provider and other operational service providers including review and approval of invoices.
• Provide administrative support for the Mississauga office

Ensure office supplies lunchroom supplies and sundries are in ordered stored distributed and tidied as required.

• Ensure print room is adequately stocked and tidy.
• Ensure lunchroom is tidy. Run and empty dishwasher as required to maintain adequate supply of dishes and glassware.
• Check and collect mail from building mail room
• Order and coordinate office snacks / lunch / meals as required
• Book meeting rooms in the office upon request. Support staff with the resolution of booking conflicts.
• Arrange and coordinate with couriers
• Support office Social Committee with event planning set-up execution and post event tidying.
• Support project teams as required

Support deliverable preparation including compiling and formatting letters reports and memoranda etc.

• Coordinate with project managers to update project and opportunity data in tracking systems.
• Provide quality management tracking and task completion acknowledgement to project teams as requested.
• General office administration support and project supported as needed

What you will bring to the Team

• Minimum 1-3 years of professional office experience required
• High School Diploma
• Professional attitude and approach is a prerequisite
• Excellent interpersonal and communication skills
• Interactive energetic and engaging personality
• Experience using the Adobe & Microsoft suite of applications (MS Teams Outlook Word Excel)
• Must be able to work in office 40 hour work week; 8 : 00 a.m. to 5 : 00 p.m. Monday to Friday.

LI-MC1

Take on some of the worlds toughest challenges - with everyone at GHD backing you every step of the way.

Well give you control over your career empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.

As a diverse and inclusive organization we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

Key Skills

Multi-line Phone Systems,Customer Service,Computer Skills,QuickBooks,Medical office experience,Office Experience,10 Key Calculator,Dental Office Experience,Front Desk,Administrative Experience,Medical Receptionist,Phone Etiquette

Employment Type : Full Time

Experience : years

Vacancy : 1