Gestionnaire de bureau / Office Manager

TandemLaunch; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A venture studio in Montreal is seeking an experienced Office Manager to oversee daily operations and improve administrative processes. The ideal candidate will have 5+ years of experience in office management, possess strong organizational skills, and be comfortable in a fast-paced environment. Responsibilities include managing office procedures, budget tracking, and planning events. Candidates with experience in startup or tech environments are preferred.

Qualifications

• 5+ years of proven office management experience.
• Experience in a startup, tech, or fast-moving environment.
• Ability to document processes and improve workflows.

Responsibilities

• Implement and improve office procedures.
• Oversee day-to-day office operations.
• Track budgets and expenditures.
• Plan social events and manage logistics.

Skills

Office management experience

Strong organizational skills

Communication skills

Budget tracking

Attention to detail

Education

Postsecondary studies in administration, office management, or operations

Job description

About TandemLaunch

TandemLaunch is a Montréal-based venture studio that builds and scales world-class deep-tech startups. We work hands‑on with founders and technical teams to turn breakthrough science into real companies.

The Role

We’re looking for an Office Manager who will own the day‑to‑day office operations and continuously improve our administrative processes. You’ll be the go‑to person for keeping the workplace running smoothly—supporting employees, coordinating vendors and services, maintaining controls, and ensuring the office experience is efficient, welcoming, and well organized.

Key Responsibilities

Implement, review, and continuously improve administrative and office procedures

Establish work priorities, ensure processes are followed, and deadlines are met

Oversee and coordinate office administrative activities and day‑to‑day operations

Plan and coordinate office services, including:

Space/accommodation needs and relocations

Equipment, supplies, forms, and inventory

Asset disposal, parking, and building access

Maintenance and security coordination

Support operating budget preparation and maintain inventory and budgetary controls

Track budgets and expenditures, ensuring spending is organized and properly documented

Assemble data and prepare periodic/special reports, manuals, and correspondence

Perform accurate data entry and maintain clean administrative records

Plan and execute social events, guest programs, and internal initiatives

Manage event logistics (planning, coordination, vendors, schedules, and on‑site support)

What You Bring

5+ years of proven experience in office management, administration, or operations

Postsecondary studies in a related field (e.g., administration, office management, operations)

Strong organizational skills and comfort managing multiple priorities in a fast‑paced environment

Excellent communication skills (written and verbal) with a service‑oriented mindset

Ability to build structure: documenting processes, improving workflows, and following through

Experience with budget tracking and vendor coordination (or strong willingness to learn)

High attention to detail, discretion, and reliability

Experience in a startup, tech, or similarly fast‑moving environment