Executive Assistant to the Vice President, Student Services (Contract)

Algonquin College; Ottawa; Hybrid; CAD 80,000 - 100,000; Full time

Job summary

A prominent educational institution in Ottawa seeks an Executive Assistant to lead office management and provide strategic support to the Vice President, Student Services. The role involves preparing executive-level documents, managing projects, and acting as the primary administrative liaison. Strong organizational, communication, and conflict resolution skills are essential, along with a college diploma in Office Administration and extensive experience in an executive environment. Opportunities for professional growth and a supportive organizational culture are offered.

Benefits

Competitive salary and comprehensive benefits

Tuition assistance programs

Professional development opportunities

Qualifications

• Experience in an academic environment is an asset.
• Ability to communicate effectively with a diverse audience.
• Familiarity with college policies and procedures.

Responsibilities

• Provide leadership and direction to internal personnel.
• Manage projects and daily operations of the office.
• Prepare executive-level documents and reports.

Skills

Exceptional organizational skills

Strong writing skills

Conflict resolution skills

Interpersonal and client service skills

Education

Minimum two (2) years college diploma in Office Administration

Seven (7) years related experience in an executive office

Tools

MS Office Suite

Student Information Systems (SIS)

Job description

Job Details

Department: Student Services

Position Type: Fixed Term Administrative

Salary Range: $41.14-$51.43-Hourly

Sc heduled Weekly Hours: 36.25

Anticipated Start Date: January 19, 2026

Length of Contract: 11-month contract with the possibility for extension to 17 months

Posting Information

This job posting is now accepting applications from all qualified individuals.

Posting Closing Date: January 6, 2026

Please note: jobs are posted until 11:59 pm on the job closing date.

Land Acknowledgment

Algonquin College campuses in Ottawa, Perth and Pembroke are located on the traditional unceded, and unsurrendered territory of the Anishinàbe Algonquin People. The Algonquin People have inhabited and cared for these lands since time immemorial. We take this time to express our gratitude and respect to them and to the land for all that it has provided and will continue to provide.

Job Description

Reporting to the Vice President, Student Services, this position provides leadership, guidance, and direction to internal personnel and external contacts, and is responsible for the management and effective operations of the Office of the Vice President, Student Services. The incumbent provides administrative support to the Vice President and is entrusted to drive action and outcomes on behalf of the Vice President. The role of the Executive Assistant is integral to the productivity of the Office of Vice President and the Student Services area.

The incumbent works closely in partnership with the Vice President and divisional direct reports to achieve strategic objectives, operational goals, and is responsible for managing projects and daily operations of the office. The incumbent is uniquely positioned to prioritize and anticipate needs, and must have the ability to act effectively to requests regarding activities and functional operations of the Vice President’s office, responding in a timely and appropriate manner in order to maximize the efficiency and effectiveness of the office. This includes serving as the primary administrative liaison, carrying out analytical and representational functions on behalf of and in support of the Vice President.

The Executive Assistant is responsible for providing support commensurate to a member of the Executive Team. This includes planning, prioritizing, drafting executive level documents, preparing events, attending meetings, carrying out administrative duties related to strategic and confidential matters, and multitasking a variety of activities.

Employing a high degree of initiative and forward thinking, the Executive Assistant steers the inter/intra department coordination and timely completion of action items, projects, and special events on behalf of the Vice President, Student Services. The incumbent will also undertake of lead special projects and assignments upon the request of the Vice President, as it pertains to the deliverables of this position and the area.

The incumbent has complete familiarity with the Student Service departments of the College, with the academic and administrative policies of the College, and is able to communicate effectively with students and all levels of employees, as well as with a wide range of clients and representatives from other colleges, community groups, local school boards and Ministry officials. The incumbent must possess strong communication and interpersonal skills, confidentiality, speed, and expert organizational skills. demonstrating confidentiality, trust and diplomacy in all interactions.

What We Offer

• An opportunity to work onsite in a vibrant campus community in the heart of Ottawa, helping to transform hopes and dreams into lifelong success, with opportunities for occasional work-from-home;
• A culture of learning and development, with opportunities for multiple career paths and professional growth leveraging Algonquin College’s Centre for Organizational Learning and tuition support opportunities to take college courses.

Take a look at more of our amazing benefits here.

Required Qualifications

• Minimum two (2) years college diploma in Office Administration or relevant related field of study.
• Seven (7) years related on the job progressive experience administering in an executive office environment. Preferably, work experience in an academic environment, including experience in a client service area(s) an asset.
• Strong computer skills, knowledgeable and experienced with MS Office Suite applications, with an emphasis on project management and presentation software applications, as well as demonstrated knowledge of Student Information (SIS) Systems.
• Exceptional organizational, planning, analytical and intuitive skills to analyze complex client situations and deal with confidential matters, while demonstrating a balance of compassion and good judgement.
• Above-average conflict resolution skills in order to deal with day-to-day problems and/or complaints on behalf of the Vice President, Student Services.
• Excellent interpersonal, client service, verbal and written communication skills.
• Strong writing skills to prepare reports and other documentation.
• Exceptional scheduling and time management skills, with an ability to prioritize and manage several concurrent obligations/projects.
• Good knowledge of College programs, as well as organizational structure and College decision-making processes.
• Understands context and maintains awareness of organization and divisional strategic priorities.
• Proven ability to analyze, follow up and make independent decisions.
• Exceptional ability to handle pressure, set priorities and to meet deadlines.
• Financial/budget experience is preferred with general knowledge of budget preparation and reporting.
• In-depth knowledge and comprehension of relevant College policies and procedures.
• Knowledge of Ministry policies an asset.

* This position is paid at Payband 9

* Vacancy is for P22671

*This vacancy is for a 11-month contract with the possibility for extension to 17 months.

This temporary position is expected to be on-site though may eligible for occasional remote work.

Why Join Algonquin College?

• Compensation:Many roles offer a competitive base salary and comprehensive benefits, including health, dental, and retirement plans designed to support your well-being. Eligibility for benefits vary by position. Benefits | Careers
• Learning and Development Opportunities: Access to training, tuition assistance programs (Algonquin College Courses and Degree Completion), certifications, workshops, and professional courses that allow you to grow and advance in your career. About Us | Employee Learning and Development. Availability depends on role and employment status.
• Company Culture: Our values of caring, learning, integrity, and respect define how we interact with one another. We foster a supportive and collaborative environment. Algonquin College has been recognized by Forbes as one of Canada’s Best Employers for 2025 and one of Canada’s Best Employers for Diversity for 2024
• Inclusion, Diversity, Equity, and Accessibility (IDEA): We are proud to be the first Ontario college to implement an Equity, Diversity, and Inclusion policy, fostering an inclusive workplace where all employees feel respected and valued. Affinity Group Conversation Communities & Truth and Reconciliation
• Flexible Work Arrangement Policy. Select positions are eligible for hybrid work in accordance with the College’s Flexible Work Arrangement Policy https://www.algonquincollege.com/policies/hr26/.

How We Use AI in Hiring:

Algonquin College uses artificial intelligence technology to assist in screening and assessing applicants and their applications, while ensuring that all processes respect and uphold the provisions of applicable collective agreements above all else.

Accessibility:

Algonquin College values diversity and is an equal opportunity employer. We are committed to fostering an inclusive, equitable, and culturally respectful workplace. We offer an inclusive work environment and encourage applications from candidates of all backgrounds, including Indigenous peoples, persons with disabilities, members of racialized groups, and individuals from diverse communities. If you require accommodation during the recruitment process, please contact the Human Resources department at [e-mail]. While we thank all those who apply, only those to be interviewed will be contacted.