Senior Administrative Assistant

Cynet systems Inc; Alberta; On-site; CAD 50,000 - 65,000; Full time

Job summary

A leading company in administrative support is seeking a Senior Administrative Assistant in Alberta, Canada. This role involves managing grant funding programs, providing compliance and operational support. The ideal candidate possesses strong problem-solving skills, excellent communication abilities, and proficiency in Microsoft Office Suite. Previous experience in similar administrative roles is required, along with a dedication to team collaboration and stakeholder relationship management. Join us to make a significant impact in grant administration.

Qualifications

• Experience engaging with business or government clients explaining complex information clearly.
• Minimum of two years in research, analysis, and problem-solving.
• Minimum of three years in a similar administrative role.

Responsibilities

• Assess, evaluate, and recommend grant funding for licensed programs.
• Determine eligibility for grant funding according to established criteria.
• Advise grant recipients on funding conditions and corrective actions.

Skills

Grant administration

Research and analysis

Problem resolution

Stakeholder communication

Documentation and reporting

Microsoft Office Suite

Education

High school diploma or GED

Relevant post‑secondary education in office administration or a related field

Tools

Microsoft Office Suite

Job description

Job Description

• The Senior Administrative Assistant supports the administration of grant funding programs by ensuring financial accountability, compliance with policies, and effective coordination of grant-related activities.
• This role involves grant assessment, eligibility review, issue resolution, complaint management, and administrative support while contributing to operational planning and a collaborative team environment.

Requirement/Must Have

• High school diploma or GED.
• Ability to learn quickly and work independently as well as within a team.
• Strong problem‑solving and troubleshooting skills.
• Clear verbal and written communication skills.
• High level of accuracy and attention to detail.
• Strong computer proficiency.
• Experience engaging directly with business or government clients and explaining complex information clearly.
• Proficiency in Microsoft Office Suite.

Experience

• Minimum of two years of experience in research, analysis, and problem‑solving.
• Minimum of two years of experience working with business or government clients.
• Minimum of three years of relevant experience in a similar administrative role.
• Minimum of three years of experience using Microsoft Office Suite.

Responsibilities

• Assess, evaluate, and recommend grant funding for licensed programs.
• Determine eligibility for grant funding in accordance with established criteria.
• Advise grant recipients on funding conditions and corrective actions when requirements are not met.
• Identify delivery and payment issues and recommend solutions to management.
• Ensure services are delivered in compliance with financial legislation and applicable policies.
• Manage and respond to grant‑related complaints from stakeholders.
• Review complaints, determine appropriate courses of action, and request additional information as needed.
• Support investigation and resolution of complaints and make referrals when required.
• Participate in operational planning activities.
• Delegate administrative tasks to support staff as required.
• Contribute to a positive and collaborative team environment.

Should Have

• Relevant post‑secondary education in office administration or a related field.

Skills

• Grant administration.
• Research and analysis.
• Problem resolution.
• Stakeholder communication.
• Documentation and reporting.
• Microsoft Office Suite.