Executive Assistant jobs in Canada

Who are we?

Equinix is the world’s digital infrastructure company, operating over 260data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions.We embrace diversity in thought and contribution and are committed to providingan equitable work environment that is foundational to our core values as a company and is vital to our success.

Job Summary

We are seeking a talented and enthusiastic professional for the role of Executive Assistant, Digital & Innovation (DIO) organization to partner with the SVP, Engineering Excellence and the CTO of Technology. Our successful candidate will thrive in a dynamic high-paced environment, be proactive and resourceful, and have a customer service mentality. The Executive Assistant will be a strong team player who demonstrates exceptional attention to detail, solid organizational and communication skills, and has proven experience managing competing priorities daily.

Responsibilities

• Manage demanding calendar and travel schedules and routinely plan, coordinate, and schedule meetings across multiple time zones, including meeting logistics and the resolution of schedule conflicts promptly with cross-functional support staff
• Act as the point of contact between the supported executives and internal or external colleagues
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Build and leverage collaborative relationships with other Executive Assistants across the company
• Prepare and ensure timely completion of expense reports
• Manage purchase orders and facilitate approval of invoices for payment
• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed
• Plan and organize special events, coordinating all logistics from venue, catering, AV/video conferencing support
• Coordinate special projects as needed
• Support department-wide events and initiatives
• Manage global level communications distribution lists, email, and other correspondence
• Serve as a liaison between senior leadership, their direct reports, and front-line team
• Other ad hoc duties as assigned
  
  

Qualifications

• 5+ years’ work experience performing tasks similar to those listed above in a global corporate environment
• 3+ years supporting senior executives
• Advanced proficiency in Microsoft applications, including Word, Excel, PowerPoint, and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
• Validated organizational skills with strong multi-tasking and execution ability with attention to detail and dedication to quality and accuracy
• Demonstrate strong analytical, problem-solving, and communication skills
• Dedication to the highest degree of discretion and respect for confidentiality
• Ability to build and maintain positive and productive inter-departmental working relationships
• Strong sense of customer focus and dedication to customer service excellence
• Ability to work in a high-energy and fast-paced environment
• Highly resourceful and proactive
• Excellent time management skills with a proven ability to meet deadlines.
• Experience working in a culturally diverse and global company preferred
• Bachelor’s degree preferred
  
  

The United States targeted pay range for this position in the following location is / locations are:

• Texas: $80,000 to $120,000 per year
  
  

Our pay ranges reflect the minimum and maximum target for new hire pay for the full-time position determined by role, level, and location. Individual pay is based on additional factors including job-related skills, experience, and relevant education and/or training.

This position may be offered in other locations. Your recruiter can share more about the specific pay range for your preferred location during the hiring process.

The targeted pay range listed reflects the base pay only and does not include bonus, equity, or benefits. Employees are eligible for bonus, and equity may be offered depending on the position.

As an employee, you become important to Equinix’s success. Details about our company benefits can be found at the following link:

USA Benefits eBook

Equinix is committed to ensuring that our employment process is open to all individuals, including those with a disability. If you are a qualified candidate and need assistance or an accommodation, please let us know by completing this form.

Equinix is an Equal Employment Opportunity and, in the U.S., an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to unlawful consideration of race, color, religion, creed, national or ethnic origin, ancestry, place of birth, citizenship, sex, pregnancy / childbirth or related medical conditions, sexual orientation, gender identity or expression, marital or domestic partnership status, age, veteran or military status, physical or mental disability, medical condition, genetic information, political / organizational affiliation, status as a victim or family member of a victim of crime or abuse, or any other status protected by applicable law.