Executive Assistant jobs in United States

Position Overview

This role provides executive-level administrative support by managing schedules, coordinating travel, handling requests for information, and completing various office tasks. Responsibilities include preparing reports and documents, arranging meetings, greeting visitors, and assisting with day-to-day operations.

Key Responsibilities

• Support senior leadership with calendar management, travel booking, and processing expense reimbursements.
• Draft and format a variety of documents such as reports, memos, presentations, and letters using Microsoft Office tools.
• Organize meeting logistics including scheduling, preparing agendas, and coordinating catering for internal events.
• Record and distribute meeting minutes accurately and promptly.
• Serve as a point of contact for visitors and callers, directing inquiries as appropriate.
• Manage incoming mail and correspondence, responding to or routing items as needed.
• Handle general office management tasks, such as ordering supplies and liaising with building management.
• Develop and maintain administrative procedures to support smooth office operations.
• Provide support to other departments when required.
• Travel occasionally to coordinate off-site events or meetings.
• Take on additional tasks as needed.

Skills and Qualifications

• Strong written and verbal communication abilities.
• Professional demeanor and discretion when handling sensitive information.
• Highly organized with keen attention to detail.
• Proficient in Microsoft Office, especially PowerPoint and Excel, with the ability to learn new software quickly.
• Comfortable operating standard office equipment.

Education and Experience

• A diploma or certificate in Office Administration or a related field.
• Relevant administrative experience is required.

Working Conditions

• Primarily a desk-based role with extended periods working on a computer.
• Occasionally may need to lift items up to 15 pounds.

Work Details

• Location: Corporate office in Burlington
• Type: Salaried, Day shift
• Reports to: Executive leadership (CEO/CFO)
• Department: Management
• Last updated: June 2023