Executive Assistant to President & COO — Operations & Admin

Agence Charlie; Eastern Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A local manufacturing company in Kingston, Ontario, seeks an Executive Assistant to provide vital support to the President and COO. This role requires managing calendars, coordinating meetings, and providing administrative support across various functions. Ideal candidates have 5–10 years of administrative experience, excellent organizational skills, and proficiency in Excel and MS Office. Join a team that values people and quality in a stable work environment.

Qualifications

• 5–10 years of administrative experience.
• Comfortable interacting at all organizational levels.
• Autonomous, detail-oriented, and professional.

Responsibilities

• Manage the President's and COO's calendars.
• Coordinate meetings, travel arrangements, and daily priorities.
• Screen external calls and manage communication flow.
• Prepare documentation: reports, presentations, minutes.
• Maintain physical and digital filing systems.

Skills

Advanced Excel proficiency

Strong command of MS Office

Excellent organizational skills

Clear, professional communication

Discretion and attention to detail

Ability to manage multiple priorities

Education

College diploma or business administration certificate

Job description

A local manufacturing company in Kingston, Ontario, seeks an Executive Assistant to provide vital support to the President and COO. This role requires managing calendars, coordinating meetings, and providing administrative support across various functions. Ideal candidates have 5–10 years of administrative experience, excellent organizational skills, and proficiency in Excel and MS Office. Join a team that values people and quality in a stable work environment.