executive assistant

Stella's Circle; San Juan de Terranova; On-site; CAD 50,000 - 70,000; Full time

Job summary

A nonprofit organization in Canada seeks an experienced administrative professional for a full-time role. Candidates should have over 5 years of experience in business administration and possess strong organizational and communication skills. The successful applicant will compile data, prepare documents and reports, and coordinate meetings. Additional qualifications include proficiency in MS Office applications and a valid driver's license. Comprehensive benefits are offered, including health and dental plans.

Benefits

Dental plan

Disability benefits

Health care plan

Vision care benefits

Life insurance

Group insurance benefits

Mileage paid

Registered Retirement Savings Plan (RRSP)

Tax-Free Savings Account (TFSA)

Learning/training paid by employer

Team building opportunities

Wellness program

Parking available

Qualifications

• 5 years or more experience in business administration/management.
• Enhanced reliability security clearance required.
• Ability to work under pressure and meet tight deadlines.

Responsibilities

• Compile data to prepare documents.
• Prepare reports and other documents for presentation to boards.
• Conduct research and prepare agendas for meetings.

Skills

MS PowerPoint

MS Excel

MS Office

MS Outlook

MS Word

Database management

Education

College/CEGEP

Job description

Posted 1 week ago. Apply now—be among the first 25 applicants.

Overview

Languages: English

Education: College/CEGEP

Experience

5 years or more

On site: Work must be completed at the physical location. There is no option to work remotely.

Work setting: Associations and non profit organizations

Responsibilities

Tasks:

• Compile data to prepare documents
• Establish and co‑ordinate administrative policies and procedures
• Prepare reports and other documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co‑coordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents

Experience and Specialization

Computer and technology knowledge:

• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Database management

Area of Work Experience

• Business administration/management

Additional Information

Security and safety:

• Enhanced reliability security clearance
• Criminal record check

Transportation / Travel Information

• Valid driver's licence
• Own transportation

Work Conditions and Physical Capabilities

• Fast‑paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal Suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• FlexibilityInitiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive

Benefits

Health benefits:

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits:

• Group insurance benefits
• Life insurance
• Mileage paid
• Registered Retirement Savings Plan (RRSP)

Long‑term benefits:

• Tax‑Free Savings Account (TFSA)

Other Benefits:

• Learning/training paid by employer
• Other benefits
• Team building opportunities
• Parking available
• Wellness program

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

Industries

Civic and Social Organizations