Administrative Assistant jobs in United Kingdom

Executive Assistant & Office Coordinator - Vaccines

Location: Toronto, ON

Time Type: Full time

Posted On: 2 Days Ago

End Date: April 14, 2025

Job Requisition ID: R2778945

Position Title: Executive Assistant and Office Coordinator - Vaccines

Department: Commercial Operations

Location: Toronto, Ontario

Ready to push the limits of what’s possible? Join Sanofi and you can play a vital part in the performance of our entire business while helping to make an impact on millions of people. As Executive Assistant and Office Coordinator within Vaccines Canada, you’ll help find new, innovative ways to support the team, improve processes and implement best-in-class ways of working.

Reports To: General Manager, Vaccines Canada

Job Summary:

As the Executive Assistant and Office Coordinator, you will play a vital role in supporting the General Manager, Vaccines, and ensuring the smooth operation of the office. You will work in a collaborative and inclusive environment, contributing to our mission of improving health outcomes for people across Canada.

Key Responsibilities:

1. Executive Support: Provide comprehensive administrative support to the General Manager, Vaccines, Canada.
2. Office Coordination: Oversee the day-to-day operations of the office, ensuring a well-organized and efficient work environment.
3. Event Planning: Plan, coordinate, and prepare key events and meetings, ensuring all logistical details are managed effectively.
4. Procurement and Invoicing: Manage purchase orders and invoicing processes for the vaccines team, in partnership with other coordinators.
5. Communication and Coordination: Serve as a liaison between the General Manager and internal/external stakeholders, handling communications and correspondence with professionalism and confidentiality.
6. HSE Relay: Act as the Health, Safety, and Environment (HSE) relay for the vaccines commercial operations team.
7. Onboarding Support: Support vaccines team managers in onboarding new team members.
8. Efficiency and Improvement: Strive for efficiency and coordinate activities to continuously improve the work environment.

Qualifications:

1. Bachelor's degree in Business Administration, Office Management, or a related field preferred.
2. Minimum of 5 years of successful executive assistant experience (preferably within pharma).
3. Excellent written and verbal communication skills.
4. Proficiency in MS Office and digital savviness.
5. Strong organization and prioritization skills.
6. High level of professionalism, discretion, and confidentiality.
7. Ability to work independently and as part of a team; proactive and detail-oriented.
8. Ability to manage multiple projects with skill and quality.
9. French speaking in addition to English is a plus.

Why Sanofi?

• Inclusive Workplace: We embrace diversity and foster an inclusive environment.
• Innovation: Be part of a team that is at the forefront of scientific and technological advancements.
• Impact: Contribute to meaningful work that makes a difference in the lives of patients and communities.

Sanofi is an equal opportunity employer committed to diversity and inclusion. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities during the recruitment process are available upon request.