Executive Assistant: Architecture Projects & Coordination

Targeted Talent; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

A prominent architecture firm in Vancouver is seeking an experienced Executive Assistant to support its senior leadership team. This role requires excellent organizational skills and proficiency in Microsoft Office Suite. You will focus on project coordination, calendar management, and administrative support to enable high-value work. If you have proven experience in similar environments and a strong attention to detail, apply now for this exciting opportunity.

Qualifications

• Proven experience as an Executive Assistant or in project coordination.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Discretion in handling sensitive information.
• Experience in the architecture or construction industry is a plus.

Responsibilities

• Support coordination for large-scale architectural projects, ensuring smooth execution.
• Perform various administrative tasks to enable high-value activities.
• Maintain executive calendars and schedule meetings.
• Prepare for meetings, track notes and action items.
• Book travel arrangements and confirm team availability.
• Sort and prioritize emails for the executive.
• Submit timesheets and expense reports.
• Prepare PowerPoint presentations and documentation.

Skills

Organizational skills

Time management

Communication skills

Proficiency in Microsoft Office Suite

Job description

A prominent architecture firm in Vancouver is seeking an experienced Executive Assistant to support its senior leadership team. This role requires excellent organizational skills and proficiency in Microsoft Office Suite. You will focus on project coordination, calendar management, and administrative support to enable high-value work. If you have proven experience in similar environments and a strong attention to detail, apply now for this exciting opportunity.