Executive Secretary Support

Hitachi; Abu Dhabi; On-site; AED 120,000 - 200,000; Full time

Job summary

A global technology company located in Abu Dhabi is seeking an Executive Secretarial Support professional. This role focuses on managing the day-to-day office activities of executives, including scheduling meetings, document preparation, and maintaining confidentiality. Ideal candidates should possess strong organizational skills, the ability to work independently, and bilingual proficiency. This position also involves providing exceptional support to enhance executive productivity.

Qualifications

• Possess strong organizational skills to manage executive schedules.
• Ability to handle confidential information with discretion.
• Proficiency in document design/production and data entry.

Responsibilities

• Support executives in day-to-day office activities.
• Obtain and organize information for reports and conferences.
• Schedule and coordinate meetings and travel arrangements.

Skills

Bilingual ability

Document editing and formatting

Scheduling and coordinating meetings

Confidentiality handling

Education

Advanced educational background

Job description

Location: Abu Dhabi, United Arab Emirates

Job Description

Executive Secretarial Support work is focused on supporting an individual executive or a small number of executives in their day‑to‑day office activities. The role includes obtaining and organizing information for use in conferences, speeches and reports requested by the executive; editing, proofing, formatting, document design/production, form filling and data entry; scheduling and coordinating meetings, diaries and travel arrangements; receiving and relaying telephone messages from internal and external sources; and managing the time and interaction that executives have with internal and external stakeholders. Typically this role is required to handle confidential business and personnel information.

Applicants who possess, or are expected to build, the following additional responsibilities should be considered at one career level higher: greater knowledge of the organization (financial processes, authorization processes, etc.); ownership of the executives’ agenda/schedule (overseeing access to executives); frequent contact with internal and external executives; bilingual ability; and the ability to perform research, basic authoring and drafting of documents/correspondence. An Experienced Professional (P2) applies practical knowledge of the job area, typically obtained through advanced education and work experience. Required proficiency includes working independently with general supervision, handling difficult but not complex problems, and influencing others within the job area through explanation of facts, policies and practices.

EEO & Disability Accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.