Receptionist Secretary

Interio Haven Decoration Design & Fit out llc; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading decoration and fit out company in Dubai is seeking an organized and efficient Receptionist Secretary to manage front-desk operations and assist with various administrative tasks. The ideal candidate will possess strong communication skills, attention to detail, and the ability to multitask in a busy environment. Responsibilities include greeting visitors, scheduling appointments, drafting documents, and supporting day-to-day office coordination. Fluency in English and familiarity with the Dubai office environment are essential for this role.

Qualifications

• Minimum 1 to 3 years of experience as a receptionist or administrative assistant.
• Ability to manage front-desk operations with confidence and accuracy.
• Familiarity with Dubai office environment is an advantage.

Responsibilities

• Manage reception desk and greet visitors.
• Maintain the office diary and schedule appointments.
• Draft and prepare official letters and documents.

Skills

Strong communication skills

Organizational abilities

MS Office proficiency

Customer service mindset

Attention to detail

Fluency in English

Job description

We are looking for a well-organized and efficient Receptionist Secretary to manage front-desk operations, handle administrative tasks, and support daily office activities. The ideal candidate will be the first point of contact for visitors and clients, ensuring a smooth and professional experience while assisting management with scheduling, documentation, and coordination tasks.

This role requires strong communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Key Responsibilities

• Manage reception desk, greet visitors, and handle incoming calls and inquiries.
• Maintain the office diary, schedule appointments, and coordinate meetings.
• Draft, format, and prepare official letters, emails, and documents.
• Assist management with administrative tasks, filing, and data entry.
• Manage courier services, incoming mail, and outgoing correspondence.
• Maintain office supplies, stationery, and general office organization.
• Coordinate with internal departments and provide administrative support as needed.
• Handle travel arrangements, meeting room bookings, and logistics.
• Maintain confidentiality of company records and sensitive information.
• Support HR and operations with day-to-day office coordination tasks.

Skills

• Minimum 1 to 3 years of experience as a receptionist or administrative assistant.
• Strong communication skills and a professional, pleasant personality.
• Ability to manage front-desk operations with confidence and accuracy.
• Excellent organizational, time-management, and multitasking abilities.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong email communication and document-handling skills.
• Attention to detail and ability to maintain confidentiality.
• Customer service mindset with a positive attitude.
• Familiarity with Dubai office environment and administrative practices is an advantage.
• Fluency in English required; additional languages are a plus.