Executive Secretary to SVP Human Resources

Emirates Flight Catering; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A leading catering company in Dubai is seeking an Executive Secretary to support the SVP of Human Resources. The ideal candidate will have at least 5 years of experience in high‑level executive support within a fast-paced environment. Responsibilities include managing schedules, preparing documents, and serving as the primary contact for the SVP. This role requires excellent communication skills, the ability to prioritize multiple tasks, and a proactive approach to problem-solving. Join a dynamic team and contribute to the success of HR initiatives.

Qualifications

• At least 5 years supporting senior leaders, VVIP offices, or high-level executives.
• Experience in Aviation, Airlines, Travel, or FMCG is a plus.

Responsibilities

• Manage the SVP’s agenda and prioritize complex matters.
• Prepare documents, reports, and presentations for the SVP.
• Serve as the primary point of contact for the SVP’s office.

Skills

Excellent communication skills

Proactive and resourceful

Strong planning and organization

Tech-savvy

Problem-solving

Adaptable in a dynamic environment

Education

Bachelor’s degree in any discipline

Job description

Executive Secretary to SVP – Human Resources

Emirates Flight Catering | Dubai, UAE | On-site

Are you an exceptionally organized and proactive professional looking to support senior leadership in a fast‑paced, high‑impact environment? Emirates Flight Catering (EKFC) is seeking an Executive Secretary to provide advanced administrative and executive support to our SVP – Human Resources.

This is a key role for someone who thrives on managing complexity, maintaining confidentiality, and enabling effective decision‑making at the highest levels of the organization.

Key Responsibilities

• Efficiently manage the SVP’s agenda, prioritize complex and time‑sensitive matters, and ensure timely availability of essential reports and documents.
• Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
• Arrange meetings, appointments, travel, and visits, ensuring optimal use of the SVP’s time.
• Serve as the primary point of contact for the SVP’s office—handling calls, visitors, emails, and correspondence with professionalism and discretion.
• Prepare high‑quality documents, reports, and presentations; record meeting minutes and follow up with internal and external stakeholders.
• Support special projects through research, data gathering, and coordination across departments.
• Compile departmental reports and assist with budget‑related information.
• Manage administrative processes including purchase requisitions, attendance and leave records, overtime claims, petty cash, and invoicing.

Why This Role Matters

This position is pivotal to the daily operations of the Human Resources leadership office. As a trusted partner to the SVP, the Executive Secretary ensures smooth execution of critical administrative and executive functions. Operating in a fast‑paced and dynamic environment, the role demands discretion, sound judgement, and the ability to prioritise multiple tasks, enabling the SVP and the HR leadership team to focus on strategic initiatives while maintaining strong engagement with internal and external stakeholders.

What We’re Looking For

Education

• Bachelor’s degree in any discipline (preferred)

Experience

• At least 5 years supporting senior leaders, VVIP offices, or high‑level executives
• Experience in Aviation, Airlines, Travel, or FMCG is a plus

Skills & Attributes

• Excellent communication skills, both written and verbal in English
• Comfortable working with multiple stakeholders in a large, diverse organization
• Highly proactive, resourceful, and able to anticipate what needs to be done
• Strong planner and organiser with the ability to manage several priorities at once
• Tech‑savvy with good computer skills and an eye for detail
• Able to solve problems, maintain discretion, and ensure smooth operations
• Collaborative and adaptable, thriving in a dynamic, fast‑paced environment

If you are passionate about making an impact, supporting leadership, and contributing to a high‑performing HR team, we would love to hear from you!

Apply now and become a key member of EKFC’s journey of excellence and innovation.