EOI - Document Control / Secretary

Dubai Branch; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A global multidisciplinary consultancy in Dubai is seeking a Document Control / Secretary to manage project documentation processes. The role requires a BSc or Diploma and at least 10 years of experience in document control, particularly for infrastructure or rail/transit projects. The successful candidate will maintain document management systems, track correspondence, and ensure compliance with documentation standards. Strong MS Office skills and familiarity with document management systems are essential.

Qualifications

• Minimum 10 years experience in document control for infrastructure or rail/metro projects.
• Strong command of MS Office and familiarity with EDMS or other document management systems.
• Detail-oriented with excellent organizational and communication skills.

Responsibilities

• Maintain and update document management systems for incoming/outgoing documents.
• Log, track and archive correspondence, drawings, RFIs, submittals, and reports.
• Ensure document templates and standards are applied consistently across the project.

Skills

Document management systems

MS Office

Aconex EDMS

Organizational skills

Communication skills

Education

BSc or Diploma in Administration, Engineering or relevant field

Job description

SJ Overview:

Surbana Jurong Group (SJ Group) is a global multidisciplinary urban infrastructure and managed services consultancy headquartered in Singapore. With over 16000 employees across 120 offices worldwide, SJ Group is committed to shaping cities into sustainable and smart environments. Our presence in the Middle East is anchored by our contribution to large‑scale infrastructure and transport projects across the GCC.

We are currently inviting Expressions of Interest for the following roles as part of a confidential metro rolling stock consultancy bid project in Dubai. All positions are full‑time UAE‑based and require strong GCC experience with preference given to candidates with RTA project exposure.

About the Role:

The Document Control / Secretary will be responsible for managing all project documentation processes ensuring consistency, quality and compliance with document control procedures. The role will support engineering and management teams in document registration, retrieval, archiving and communication workflows.

Key Responsibilities:

• Maintain and update document management systems (DMS) for incoming/outgoing documents
• Log, track and archive correspondence, drawings, RFIs, submittals and reports
• Ensure document templates and standards are applied consistently across the project
• Support technical and commercial teams with documentation workflows and audit trails
• Coordinate with client and contractor document controllers for compliance and exchange

Requirements:

• BSc or Diploma in Administration, Engineering or relevant field
• Minimum 10 years experience in document control for infrastructure or rail/metro projects
• Strong command of MS Office, Aconex EDMS or other DMS platforms
• Familiarity with RTA documentation protocols preferred
• Detail‑oriented with excellent organizational and communication skills

Why Join Us

At Surbana Jurong we bring together talent, teamwork, innovation and a dynamic workplace to solve complex challenges creatively and collaboratively. Be part of a global multidisciplinary consultancy where your ideas and expertise are valued and rewarded.

All recruitment activities go through our recruitment function and currently this role doesn’t require agency input. Please do not forward resumes directly to SJ Group.

At Surbana Jurong we put talent, hard work, teamwork and a fun workplace together to approach problems and solve them creatively and collaboratively. Join us in making a positive impact on the world!