Operations Assistant jobs in United Arab Emirates

Operations Assistant - Marine will assist in the day-to-day operations of vessels, providing necessary support to the Operations Manager.

1. Preparing demurrage invoices and checking disbursement accounts, in order to be approved by the Operations Manager.
2. Maintaining/Updating the departmental filing system.
3. Arranging forwarding of the vessel's documentation on board of the ship, preparing the relevant transmittal letters and collecting master's receipt of confirmations.
4. Ensuring the proper distribution of the department's incoming correspondences/mail etc.
5. Maintaining vetting inspections records/arrangements.
6. Maintaining PSC records & updating relevant database.
7. Keeping records of the charterer parties and voyage orders as well as the voyage files.
8. Submitting all the information/documents requested by the charterers as per the Operations Manager's instruction.
9. Updating the documents including the vessels' positions, agents, ETAs etc., and distributing the updated list to the company's departments.
10. Updating list and documents related to operations key performance indicators.
11. Providing general assistance in the department (e.g., typing and formatting of letters).
12. Arranging for the proper operation of the fleet incoming telephone calls.
13. Implementing the Company's Environmental Management System (EMS) as required.