Operations Assistant jobs in United Arab Emirates

Description :

Oliver Wyman is now looking to hire an Events Operations Associate to join our IMEA Events team!

This role can be based out of our Dubai or Riyadh office.

Job Overview

The Event Operations Associate will manage operational projects for the OW IMEA Events Team. This is an exciting opportunity to lead operational process development for the IMEA region, including data management and performance metrics in support event production. This candidate must have a strong understanding of all areas of event design and delivery. The Event Operations Associate will work closely with the event planning team to understand client needs, identify tools to achieve project goals and post-event reporting.

Key Responsibilities Will Include :

Work with event planners to identify business requirements and determine approach for operational components and event technologies such as mobile app, polling tools, etc.

Coordinate venue sourcing via RFP tool and support planners with venue search, compiling responses and preparing destination proposal recommendations for the client

Manage all aspects of meeting website creation, development and activation. Work with internal departments and lead planners for site design, drafting web content, and creating report templates for planners

Maintain project pipeline and work with Events Manager to manage project workflow, for both virtual and live events

Research and identify opportunities for innovation and creativity with event tech or other industry tools and resources

Maintain central files including key contact details, service level agreements, and tracking spend

Work with Finance Team to distribute monthly events budget reports and track spend, raising any discrepancies or billing concerns

Develop and maintain event templates, action plans and best practice materials on the Events Department Intranet Page

Manage Events Guidelines draft and distribution with event management input

Work with in-house travel team to support travel coordination and ensure flight manifests are within company guidelines for events

Management of internal communications plans, schedules and Global Master Calendar

Experience Required :

3+years of event operations and project management

Solid experience with budget management, data collection and analysis

Existing relationships with global hotel groups, DMCs, vendors and suppliers

Advanced skills with MS Office

Strong knowledge of event software (Cvent) and database management

Proficient with SharePoint and Slack software

Bachelor’s Degree Preferred

Some travel may be required based on projects

Skills and Attributes :

Communicates in all forms a clear, inclusive, and respectful manner

Focused on accuracy of information and expense details

Works with creativity, agility, and purpose to achieve the best results

Highly self-motivated with excellent interpersonal skills and able to work effectively

Adapts to various situations in a fast-paced, demanding environment

Prioritizes workload and project deliverables, is accountable for quality work and delivers impactful results

Risk mindful and takes pre-emptive measures to avoid issues

Focused on being proactive and solutions oriented

A team player with the ability to function independently

An individual known to exhibit enthusiasm, integrity and willingness to help whenever necessary

Adopts a learning mindset, open to feedback, seeks opportunities to learn and develop self and others

Oliver Wyman, a business of Marsh McLennan (NYSE : MMC), is a management consulting firm combining deep industry knowledge with specialized expertise to help clients optimize their business, improve operations and accelerate performance. Marsh McLennan is a global leader in risk, strategy and people, advising clients in 130 countries across four businesses : Marsh, Guy Carpenter, Mercer and Oliver Wyman. With annual revenue of $24 billion and more than 90,000 colleagues, Marsh McLennan helps build the confidence to thrive through the power of perspective. For more information, visit oliverwyman.com, or follow on LinkedIn and X.Marsh McLennan is committed to embracing a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex / gender, skin color, or any other characteristic protected by applicable law.Marsh McLennan is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh McLennan colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one “anchor day” per week on which their full team will be together in person.