Office Assistant jobs in United States
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Senior Associate – Office Services
Job summary
A leading facilities management company in Abu Dhabi is seeking a Senior Associate – Business Services to manage office operational functions. This includes budgeting, vendor coordination, and ensuring service efficiency. The ideal candidate should have over 5 years of experience in corporate services, preferably within the hospitality sector, and possess strong vendor management and financial tracking skills. The role offers opportunities for professional advancement and impact in a dynamic environment.
Qualifications
- 5+ years of experience in corporate services, operations, or administration.
- Experience in hospitality preferred.
Responsibilities
- Assist in developing and tracking the annual budget for OM&BS.
- Lead the preparation and follow-up of purchase requisitions.
- Supervise transportation logistics and monitor utility bills.
Skills
Education
Tools
The Senior Associate – Business Services is responsible for overseeing the daily operational support functions that form the backbone of Office Management & Business Services. This role ensures efficient management of budgeting, procurement, vendor coordination, utilities, and high-touch support services, with a focus on compliance, accuracy, and timeliness.
- Assist in developing and tracking the annual budget for OM&BS, ensuring all spending aligns with approved allocations and flagging any errant spend.
- Lead the preparation and follow-up of purchase requisitions, credit card transactions, and vendor invoices.
- Supervise transportation logistics, including leased vehicles, fuel usage, and maintenance schedules.
- Monitor and process utility bills, verifying accuracy and ensuring timely payment and documentation.
- Maintain oversight of vendor contracts and SLAs, coordinating with Procurement and Legal for renewals or performance issues.
- Oversee inventory and replenishment of office supplies, consumables, and stationery across all office locations.
- Support and coordinate services related to outsourced staff, including onboarding, time tracking, and issue resolution.
- Supervise the mailroom and courier operations, ensuring efficient personal and corporate mail delivery to employee desks.
- Coordinate driver assignments for Chiefs and Executive Directors, managing scheduling and task completion.
- Prepare regular reports on expenses, service quality, and operational efficiency for senior management.
- Budget management and reporting.
- Vendor management.
- Transactions management.
- Logistics supervision.
- Inventory management.
5+ years of experience in corporate services, operations, or administration.
Hospitality preferred
- Strong skills in vendor management, financial tracking, and cross-functional coordination.
- Proficiency in Microsoft Excel, ERP/Procurement systems, and reporting tools.
- Excellent organizational and communication skills.
Bachelor’s degree in business administration, Operations, or a related field.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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