Executive Personal Assistant jobs in United Arab Emirates
EA to CEO (Oil & Gas Industry / Arabic proficiency required)
S&K HR Consulting
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Hilton Worldwide, Inc.
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John Wood Group PLC
Bilingual Showroom Receptionist (Russian/English)
LUXURY Q MOTORS FZ LLC
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Black Pearl Consult
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AccorHotels Middle East
Arabic Coffee Host for Luxury Guest Relations
Jumeirah Group - Other locations
Luxury Hotel Host: Warm Welcome & Seamless Seating
Luxury Collection
Strategic Executive Assistant to the Chairman
Naviferts DMCC
EA to CEO (Oil & Gas Industry / Arabic proficiency required)
Job summary
A leading recruitment firm seeks a Senior Executive Assistant to support the CEO in Sharjah. This crucial role requires at least 7 years of experience, proficiency in Arabic and English, and strong multitasking abilities. The candidate will manage executive schedules, coordinate travel, and handle sensitive communication. This fast-paced position demands discretion, flexibility for extended hours, and strong organizational skills to support the executive office effectively.
Qualifications
- Minimum of 7 years of experience as an EA to senior executives.
- Experience in Oil & Gas, EPC, Construction, or Engineering sectors.
- Ability to work beyond standard hours as required.
Responsibilities
- Manage complex calendars, schedules, and meetings for the CEO/C-suite.
- Coordinate international and local travel.
- Draft letters, reports, and presentations.
- Liaise with internal teams and external partners.
- Organize Executive Committee meetings and maintain confidential files.
Skills
We are seeking an exceptionally capable and experienced Senior Executive Assistant (Arabic proficiency is a must) to support the CEO of a leading organisation in the Oil & Gas sector.
This role is a high-responsibility, fast-paced, confidential, and business‑critical position that requires someone who can operate at an executive level.
The EA will act as the central coordination point for the CEO & CFOs office, managing complex workflows, preparing high‑level communication, handling sensitive information, and ensuring seamless interaction with Board members, government entities, JV partners, industry stakeholders, and senior internal leaders.
You must be someone who thrives in demanding environments, works with absolute discretion, and can anticipate needs before they arise. Flexibility beyond standard hours is expected, as the role involves managing dynamic schedules, urgent priorities, and occasionally time‑sensitive requests.
- Manage complex calendars, schedules, and meetings for the CEO/C‑suite
- Coordinate international and local travel full itinerary planning
- Handle correspondence, draft letters, reports, presentations
- Liaise with internal teams, board members, government entities & external partners
- Organize and support Executive Committee meetings (agendas, minutes, action tracking)
- Maintain confidential files, documents, and communication flows
- Provide translation support (English & Arabic) when required
- Support commercial, NBD, and legal departments with documentation and coordination
- Ensure smooth day‑to‑day functioning of the executive office
- 7+ years of experience as an EA supporting senior executives
- Experience in Oil & Gas / EPC / Construction / Engineering companies
- Strong communication skills in English & Arabic is essential
- Excellent MS Office skills and professional business writing abilities
- Strong organizational skills with the ability to multitask in a fast‑paced environment
- High level of discretion, professionalism, and attention to detail
- Ability to work beyond standard hours when required
- Ability to travel as required (not frequently)
Sharjah & DIFC (should be ok with both locations, depending on which office the CEO/CFO is on the day)
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.