Executive Personal Assistant jobs in United Arab Emirates

Knowledge :

• Proficient in English and Arabic;
• Proficient in MS Office Software.

Job Objective :

Provide administrative support to the CEO, including organizing and planning office operations to ensure effectiveness and efficiency.

Key Accountabilities :

Office Correspondence :

• Compose and prepare related correspondence using office software, including email, spreadsheets, and databases;
• Proofread and disseminate correspondence to internal and external parties;
• Provide administrative and clerical support to department team members;
• Receive and screen incoming calls, greet visitors, and handle inquiries or direct them appropriately;
• Follow up on HR-related matters for office staff, such as attendance, visa processes, and medical insurance.

Calendar Management :

• Prioritize appointments and manage schedules to ensure meetings, deadlines, and duties are seamlessly carried out;
• Handle travel arrangements, prepare itineraries, and maintain travel records;
• Alert managers about cancellations or new meetings and keep the calendar updated.

Meetings & Events :

• Organize and coordinate meetings, conferences, and conference calls as requested;
• Share meeting agendas, attend meetings, record minutes, and circulate them to involved parties;

Records Management :

• Set up and manage electronic and paper filing systems;
• File and retrieve corporate documents, records, and reports.