Executive Personal Assistant jobs in United Arab Emirates
Executive Assistant to Chief Executive Officer
OceanAir
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Marriott Hotels Resorts
Elite Office Administrator - Health Insurance & Visa Support
Blue Ocean Corporation
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Stephenson Harwood LLP
Executive Assistantâ Marine, Trade and Offshore
Stephenson Harwood LLP
Receptionist/Admin Officer
Prima Luxury
Lobby Host & Concierge — Guest Experience Pro
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DUBAI HOLDING
Administrative Officer - UAE National, Office Operations
Al Nahiya Group
Administrative Officer (UAE Nationals Only)
Al Nahiya Group
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Minor International
18. Office Administrator - Student Life Department (UAE National ONLY)
American University of Ras Al Khaimah
Human Resources Associate
Confidential Careers
Spa Receptionist
Fairmont Hotels & Resorts
Bilingual Executive Assistant — Dubai | KPI & Admin Lead
Parisima Talent
Executive Assistant to Chief Executive Officer
Job summary
A leading aviation consultancy in Dubai is seeking an experienced administrative professional to support the CEO. This role involves managing the CEO’s calendar, handling correspondence, and overseeing the office's daily operations. Ideal candidates should have a Bachelor's degree in Business Administration and 4-5 years of relevant experience. Strong communication skills and proficiency in MS Office are essential. The role offers a dynamic work environment in a pivotal position supporting executive functions.
Qualifications
- Bachelor's degree in Business Administration, Management, or a related field.
- 4-5 years of relevant experience supporting senior executives or managing office operations.
- Strong organizational and multitasking abilities.
Responsibilities
- Act as the primary point of contact between the CEO and stakeholders.
- Manage the CEO’s calendar, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations.
Skills
Education
To provide high-level administrative, operational, and organizational support to the CEO while managing the smooth day-to-day operations of the office. The role requires exceptional coordination skills, discretion, and the ability to handle confidential information efficiently.
- Act as the primary point of contact between the CEO and internal/external stakeholders.
- Manage the CEO’s calendar, appointments, travel arrangements, and meetings.
- Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
- Assist in prioritizing tasks, managing deadlines, and following up on pending matters.
- Attend meetings, take minutes, and ensure timely follow-up on action items.
- Maintain confidentiality and handle sensitive information with the utmost discretion.
- Oversee general office operations, ensuring a professional, organized, and efficient work environment.
- Manage office supplies, vendors, service providers, and facility maintenance.
- Supervise administrative staff and ensure alignment with company standards.
- Support HR functions such as onboarding, attendance tracking, and internal communication.
- Implement and maintain office policies and procedures.
- Coordinate internal events, team meetings, and company communications.
- Draft and review professional correspondence and announcements.
- Facilitate communication between departments and the CEO’s office.
- Liaise with external partners, clients, and government or business contacts when needed.
- Bachelor’s degree in Business Administration, Management, or a related field.
- 4–5 years of relevant experience, preferably supporting senior executives or managing office operations.
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Professional demeanor, proactive attitude, and high attention to detail.
- Ability to work under pressure and handle confidential matters discreetly
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.