Executive Personal Assistant jobs in United Arab Emirates
Receptionist - UAE National
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Team Assistant/Office Manager
Job summary
A financial services firm in Dubai is seeking an experienced Administrative Assistant to provide office management and administrative support. You will manage team schedules, coordinate travel, and handle day-to-day administrative tasks. The ideal candidate has 3-5 years of experience, excellent communication skills, and proficiency in Microsoft Office. The role offers a competitive benefits package and is focused on supporting team needs.
Benefits
Qualifications
- 3-5 years of experience in a similar role is essential.
- Strong work ethic and good judgement required.
- Ability to work under pressure and handle multiple tasks.
Responsibilities
- Provide administrative support and manage schedules for the team.
- Coordinate travel arrangements and manage office supplies.
- Handle incoming calls and emails professionally.
Skills
Education
Administration duties, including, but not limited to
Administrative support to our Middle East team
Calendar management / scheduling; arranging meetings, breakfast / lunch / dinner meetings, scheduling conference calls
Booking taxis
Coordinating team travel arrangements and regional roadshows across the region and to other Hamilton Lane offices
Liaise with other Team Assistants in Hamilton Lane offices to coordinate schedules for visitors from other offices
Supporting special projects and event coordination
Fulfilling routine administrative requests such as printing, copying, mailing and replying to client enquiries
Managing and submitting expense reports for the team
Liaising with Accounts Payable on invoices
Managing the administration of new vendor contracts in Process Unity
Ad hoc administration and tasks as required
Office Manager Duties, Including, But Not Limited To
Working with the DIFC and DFSA on office related matters
Liaison with building management and security, including booking in guests
Meeting and greeting guests, making refreshments and clearing rooms following meetings
Managing office supplies and other office requirements
Ensuring the tidy upkeep of an orderly office
Handle incoming calls
Your Background And Skills Will Include
Fluency in English speaking and writing essential
3-5 years of experience in a similar role
Excellent written and verbal communication skills
Proficient with Microsoft Office programs (Outlook, Word, Excel, Power Point)
Knowledge of financial services industry and willingness to learn
Strong work ethic, positive attitude, and good judgement
Desire to work as part of a team with a strong focus on client needs
Strong organizational skills
Ability to manage projects effectively and on-time in a fast-paced environment
Ability to work under pressure and handle multiple tasks / assignments
Reliable and ability to exercise discretion and maintain confidentiality
University degree desirable
Benefits
At Hamilton Lane, our benefits philosophy is simple.
To provide our employees with a competitive suite of benefits and services to help navigate through the complexities and challenges of working, living, raising a family, and eventually retiring.
To Do This, Hamilton Lane Offers The Following Benefits
Enhancing Your Physical and Emotional Health
Employees have access to healthcare coverage, mental health resources, health & fitness reimbursement program, and Wellness Rewards Program.
Developing Your Career
Tuition and certification reimbursement program are available along with continual education and development trainings for you to grow with Hamilton Lane.
Supporting Your Family & Community
For our communities, Hamilton Lane provides paid time off to volunteer, matches your donations to charitable organizations, and compensates for referring qualified candidate that join our team.
For growing family, we offer an adoption reimbursement program, paid time off for new parents and newlyweds, and provide travel support for nursing
parents.
Safeguarding Your Financial Wellbeing
Hamilton Lane contributes to retirement programs and offers an employee stock purchasing plan.
Hamilton Lane is an Equal Opportunity Employer.
All qualified applicants will be considered for employment without regard to their race, religion, ancestry, national origin, sex, age, disability, marital status, or medical condition.
As a registered investment adviser, employees of Hamilton Lane may be subject to certain limitations on political contribution and personal investment activities.
Hamilton Lane is not accepting unsolicited assistance from search firms for this employment opportunity.
Please, no phone calls or emails.
All resumes submitted by search firms to any employee at Hamilton Lane via-email, the Internet or in any form and / or method without a valid written search agreement in place for this position will be deemed the sole property of Hamilton Lane.
No fee shall be paid in the event the candidate is hired by Hamilton Lane as a result of the referral or through other means.
Candidates should have 3-5 years of experience in a similar role and possess excellent communication skills.
Proficiency in Microsoft Office and strong organizational skills are essential.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.
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