Executive Personal Assistant jobs in Canada

Provide administrative support to lawyers, ensuring smooth office operations and strong communication with clients and colleagues.

Manage calendars, schedule meetings, book travel, and coordinate daily activities.

Draft and type correspondence, legal documents, reports, and presentations accurately and on time.

Handle calls, emails, and client interactions professionally.

Maintain digital and paper filing systems; prepare court documents when needed.

Enter lawyers’ time daily into 3E and assist with billing and expense processes.

Process petty cash, reimbursements, and invoices using Chrome River.

Keep client contacts and meeting details updated in InterAction.

Support the team by covering for colleagues and helping with overflow work when available.

Ensure all work is completed confidentially, accurately, and in line with firm procedures.

Previous legal secretarial or administrative experience.

Strong organizational and time management skills.

High attention to detail and commitment to confidentiality.

Confident using MS Office, 3E, Worksite, Deltaview, and other legal systems.

Typing speed of 70 WPM preferred.

Comfortable with email management, billing, and expenses.

A team player with a flexible, proactive approach.

Willing to work additional hours when required.