Office Manager

ClearGrid; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A fast-growing startup in Dubai is seeking an Office Administrator to manage its administrative operations. This role requires 3-4 years of experience in office management within a high-growth environment. Candidates should be proactive, organized, and possess excellent communication skills. Responsibilities include handling vendor management, coordinating events, and ensuring compliance with labor laws. Join a supportive team dedicated to revolutionizing the debt resolution industry and contribute to a positive workplace culture.

Benefits

Opportunity to shape admin operations

Supportive team environment

High-growth impact opportunities

Qualifications

• 3-4 years experience in office management, administration, or operations.
• Proactive and resourceful, comfortable working independently.
• Outstanding organizational skills with attention to detail.
• Excellent verbal and written communication skills; fluency in English required.

Responsibilities

• Manage all aspects of administrative operations for the Dubai office.
• Handle vendor management: sourcing, quotations, negotiations.
• Oversee office permits, maintenance, and repair requests.
• Coordinate employee health insurance and documentations.
• Support visa applications and labor law compliance.
• Plan and execute office and team events.
• Act as the go-to person for employee needs.

Skills

Office Management

Organization Skills

Communication Skills

Event Planning

Problem-solving

Interpersonal Skills

Tools

Google Workspace

Job description

About ClearGrid

ClearGrid is on a mission to revolutionize the debt resolution industry. We are using AI automation and real-time data to completely rethink how debt collection works unlocking better outcomes for institutions and individuals alike. Think of us as rebuilding the collections starting from scratch with modern tools.

We are a fast-growing startup with ambitious goals and are looking for builders who are hungry to make a real dent in a space with massive untapped potential.

Key Responsibilities

• Manage all aspects of administrative operations for the Dubai office ensuring smooth day-to-day functioning.
• Handle vendor management end-to-end: sourcing getting quotations negotiating contracts and maintaining relationships.
• Oversee office permits maintenance and repair requests and office supplies ensuring all requests are tracked and managed via the freezone portal.
• Coordinate employee health insurance registration renewals and related documentation.
• Support visa applications residency processes and other government-related requirements to ensure compliance with UAE labor law and freezone regulations.
• Plan and execute office and team events contributing to a positive inclusive and engaging workplace culture.
• Partner with People Operations and Finance teams on administrative support such as expense reporting time tracking and onboarding logistics.
• Act as the go-to person for employees administrative needs resolving issues quickly and effectively.
• Be flexible and resourceful take on additional projects as the company grows from policy rollouts to supporting new office launches.

Requirements

Office Administration Organization & Communication Skills

• 3-4 years experience in office management administration or operations ideally in a high-growth startup or tech environment.
• Proactive resourceful and comfortable working independently to solve ambiguous challenges.
• Outstanding organizational skills attention to detail and the ability to prioritize quickly.
• Excellent verbal and written communication skills; fluency in English required Arabic an advantage.
• Strong interpersonal skills you're passionate about building a positive inclusive workplace.
• Comfort with basic office software (Google Workspace); familiarity with HR accounting or project management tools is a plus.
• Experience planning events or managing team engagement initiatives is preferred.
• Based in Dubai UAE

Why Join ClearGrid Fast Growth Impact & Real Ownership

• Central to our mission: You’ll directly influence our teams productivity happiness and company culture from day one.
• Opportunity to build: Shape administrative operations not just maintain them your systems will be the foundation as we scale.
• High-growth high-impact environment: Join a company where almost everything is still to be built and your ideas move the needle.
• Supportive driven team: Work with motivated colleagues focused on making a real difference in the debt resolution industry.