Executive Assistant to Chief Executive Officer

OceanAir; Dubai; On-site; AED 400,000 - 500,000; Full time

Job summary

A leading aviation consultancy in Dubai is seeking an experienced administrative professional to support the CEO. This role involves managing the CEO’s calendar, handling correspondence, and overseeing the office's daily operations. Ideal candidates should have a Bachelor's degree in Business Administration and 4-5 years of relevant experience. Strong communication skills and proficiency in MS Office are essential. The role offers a dynamic work environment in a pivotal position supporting executive functions.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• 4-5 years of relevant experience supporting senior executives or managing office operations.
• Strong organizational and multitasking abilities.

Responsibilities

• Act as the primary point of contact between the CEO and stakeholders.
• Manage the CEO’s calendar, appointments, and travel arrangements.
• Prepare and edit correspondence, reports, and presentations.

Skills

Organizational skills

Multitasking abilities

Written communication

Verbal communication

Proficiency in MS Office

Attention to detail

Discretion

Education

Bachelor’s degree in Business Administration

Job description

Job Purpose

To provide high-level administrative, operational, and organizational support to the CEO while managing the smooth day-to-day operations of the office. The role requires exceptional coordination skills, discretion, and the ability to handle confidential information efficiently.

Job Duties & Responsibilities

• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Manage the CEO’s calendar, appointments, travel arrangements, and meetings.
• Prepare and edit correspondence, reports, presentations, and other documents on behalf of the CEO.
• Assist in prioritizing tasks, managing deadlines, and following up on pending matters.
• Attend meetings, take minutes, and ensure timely follow-up on action items.
• Maintain confidentiality and handle sensitive information with the utmost discretion.
• Oversee general office operations, ensuring a professional, organized, and efficient work environment.
• Manage office supplies, vendors, service providers, and facility maintenance.
• Supervise administrative staff and ensure alignment with company standards.
• Support HR functions such as onboarding, attendance tracking, and internal communication.
• Implement and maintain office policies and procedures.
• Coordinate internal events, team meetings, and company communications.
• Draft and review professional correspondence and announcements.
• Facilitate communication between departments and the CEO’s office.
• Liaise with external partners, clients, and government or business contacts when needed.

Qualifications and Skills

• Bachelor’s degree in Business Administration, Management, or a related field.
• 4–5 years of relevant experience, preferably supporting senior executives or managing office operations.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional demeanor, proactive attitude, and high attention to detail.
• Ability to work under pressure and handle confidential matters discreetly