Administrative Assistant ofertas em Emirados Árabes Unidos

The Project Assistant will be able to provides assistance for documentation actions reporting and working closely to the General Project Manager and the team

• Provide administrative support including document management filing and office coordination.
• Organize and maintain executive diaries manage appointments and ensure seamless scheduling.
• Arrange complete travel and accommodation plans including itineraries visa processing and transportation arrangements.
• Screen and direct phone inquiries and meeting requests to the appropriate managers ensuring smooth communication.
• Prepare and produce high-quality documents reports presentations and correspondence.
• Collaborate closely with the GPM (General Project Manager) and Project team to support project objectives and provide project-related assistance.
• Liaise effectively with clients consultants partners and government agencies to maintain strong relationships and ensure smooth workflow.
• Organize and facilitate meetings conference calls and video conferences including agenda preparation minute-taking and action follow-ups.
• Support the onboarding process of new employees by coordinating with HR and ensuring proper orientation.
• Coordinate with vendors contractors and service providers to manage office supplies equipment and facility requirements.
• Monitor deadlines and project timelines ensuring tasks are completed on schedule and within the defined scope.
• Assist in organizing corporate events team-building activities and executive retreats ensuring a smooth execution.
• Handle confidential information with discretion ensuring that sensitive documents and discussions are securely managed.
• Ensure adherence to corporate policies procedures ethical standards and the companys code of conduct while staying aligned with global best practices.
• Provide support in handling correspondence internal memos and legal documentation as required by the executive.
• Assist with preparing and submitting project proposals tenders and bids coordinating with relevant departments.
• Act as the primary point of contact for external stakeholders and ensure timely responses to inquiries.

Qualifications :

• Minimum of 5 years experience

• Efficient Organized with Multi-Tasking Capability
• Excellent Communication kills
• Fluent in English Arabic is a plus
• The candidate must possess excellent MS Office Excel and PowerPoint skills preference will be given if candidate is also proficient on SAP and Power BI.

Additional Information :

Please note that only shortlisted candidates will be contacted

This opportunity open to UAEN only

Remote Work :

No

Employment Type :

Full-time