Executive Assistant

MILELE MOTORS FZE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A high-growth enterprise in Dubai seeks an Executive Assistant to the CEO to optimize time and manage information flow. Candidates should have at least 6 years of experience supporting C-suite executives in fast-paced environments. The role includes managing the CEO's calendar, drafting communications, and planning travel arrangements. Exceptional organizational skills and proficiency in Microsoft Office are required. This position offers a salary between AED 9,000 - 12,000 monthly.

Qualifications

• 6 years supporting C-suite / founders in high-growth organizations.
• Proven experience engaging directly with a UHNWI CEO.
• Exceptional written communication skills are imperative.

Responsibilities

• Manage the CEO's calendar and ensure time optimization.
• Track and elevate strategic initiatives to the CEO.
• Draft internal and external communications on behalf of the CEO.
• Plan complex travel and high-stakes meetings.

Skills

Time Management

Organizational skills

Exceptional writing and synthesis skills

Advanced Microsoft Office

Personal Assistant Experience

Education

Bachelor's degree

Master's / MBA (preferred)

Tools

Microsoft 365

Excel

PowerPoint

Job description

Role Summary

Milele is scaling from a fast-growing trading business to a disciplined systems-led organization with Fortune-500 ambition. The Executive Assistant (EA) to the CEO is the force-multiplier for the chief executive owning the CEOs time priorities and information flow; creating visibility and cadence; and ensuring follow-through on critical decisions.

Key Responsibilities

1) Time & Prioritization

• Own the CEOs calendar travel and daily agenda; protect focus time.
• Apply time ROI triage anti-meeting rules and escalation protocols.
• Ensure pre-reads decision memos and options are ready for each meeting.
• Prepare meeting briefs with objectives context risks and talking points.
• Capture decisions / actions in real time; ensure follow-up completion.

2) Operating Cadence & Program Management

• Run WBR / MBR / QBR with agendas scorecards and concise narratives highlighting deltas risks and asks.
• Track company-wide strategic initiatives (owners dates risks); elevate blockers early.

3) Communications & Stakeholder Management

• Draft internal / external communications on behalf of the CEO (emails memos speeches LinkedIn).
• Prepare board and investor materials; manage logistics and minutes with discretion.
• Represent CEO with investors suppliers and public officials.
• Synthesize ambiguity into 1-page briefs using Pyramid Principle / MECE.
• Maintain live Decisions & Actions Log; ensure downstream alignment.
• Apply professional gatekeeping with judgment and tact.

4) Information Documents & Knowledge Management

• Maintain a single source of truth for CEO files briefs and templates (Teams / SharePoint).
• Standardize and enforce document templates and hygiene.
• Manage access control auditability and confidentiality.

5) Travel Events & Logistics

• Plan complex international travel with cost / risk controls.
• Organize leadership offsites VIP visits and high-stakes meetings end-to-end.
• Provide limited personal support to ensure seamless execution.

6) Automation & Tools (AI First)

• Use Microsoft 365 Teams Power Automate for workflow orchestration.
• Leverage generative AI (ChatGPT Claude Gemini) for summarization drafting and research.
• Build basic dashboards in Excel / Power BI.

Professional Standards

• Availability : On-call across time zones; quick response (15 min working hours 60 min after hours).
• Quality : Zero-defect mindset; double-check all names / numbers; cite sources.
• Writing : Concise decision-oriented executive summaries first; bullet points preferred.
• Professional Presence : Calm under pressure; respectful challenge when needed.
• Client Service : Anticipatory discreet proactive.
• Work Ethic : Comfortable with extended hours as in elite consulting / IB environments.
• Compliance : DA signed background checks cleared anti-bribery and data privacy adherence.

Qualifications What Were Looking For

Education :

• Bachelors degree required (Business Communications Operations or related).
• Masters / MBA preferred.

Experience :

• 6 years supporting C-suite / founders in high-growth or multi-country organizations.
• Demonstrated success implementing executive cadences (OKRs WBR / MBR board packs).
• Proven experience working directly with a UHNWI CEO / Chairman / Founder in a fast-paced high-stakes environment.

Technical Skills :

• Advanced Microsoft 365 : Outlook Teams SharePoint Excel (pivots / lookups) PowerPoint.
• Comfortable with workflow tools and dashboards.
• Strong document control and knowledge management habits.

Communication & Leadership :

• Exceptional writing and synthesis skills.
• High EQ mature judgment impeccable discretion.
• Systems thinker focused on leverage and time savings.

Languages :

• Excellent spoken / written English required.

Nice to Have (Differentiators)

• Certifications : CAP (IAAP) PMP (PMI) or equivalent.
• Experience in fundraising investor relations or board governance.

Cultural Fit & Mindset

This role is not for everyone. You will be working directly with a UHNWI CEO / Founderin ahigh-stakes high-velocity environment where expectations are on par with elite consulting investment banking and global leadership offices.

The right candidate will :

• Thrive under pressure and maintain composure even when timelines are tight and stakes are high.
• Be solution-oriented anticipating problems before they arise and proposing clear options with pros / cons.
• Operate with total discretion confidentiality is non-negotiable.
• Embrace direct concise communication and welcome respectful challenge to achieve the best outcome.
• Show extreme ownership if its yours its done to the highest standard without handholding.
• Adapt quickly to changing priorities time zones and last-minute shifts in the CEOs schedule.
• Possess a service mindset without being subservient proactively supporting while protecting priorities.
• Maintain high personal standards in appearance professionalism and ethics at all times.

If youre looking for a comfortable predictable 9-to-5 job this is not the role for you. If you want to operate at the highest level create massive leverage for a top CEO and be trusted with sensitive business-critical matters we want to hear from you.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type

Full Time

Vacancy

1

Monthly Salary Salary

9000 - 12000