Receptionist / Admin

Snaphunt; Sharjah; On-site; AED 60,000 - 120,000; Full time

Job summary

A healthcare organization is seeking an organized and service-oriented Administrative Assistant to manage client interactions and provide administrative support. The role involves scheduling meetings, handling phone calls, and maintaining records. Ideal candidates have at least 1 year of experience in a similar role, strong interpersonal skills, and proficiency in MS Office tools. This position offers a chance to contribute positively to the team in a dynamic environment.

Qualifications

• At least 1 year experience as an Admin Assistant or Receptionist, preferably in Healthcare & Lifesciences.
• Prior accounting experience is a plus.
• Ability to manage multiple stakeholders in a fast-paced environment.

Responsibilities

• Welcome and assist clients and guests.
• Answer and redirect incoming calls.
• Organize meetings and conference calls.
• Maintain cleanliness of reception area and meeting rooms.
• Provide general administrative support as needed.
• Manage financial transactions and company accounts.

Skills

Organizational skills

Interpersonal skills

Communication skills

Service-oriented attitude

Tools

MS Word

Excel

PowerPoint

Job description

The Offer

• Opportunity to make a positive impact

The Job

You will be responsible for :

• Welcoming, assisting and directing clients and other guests of the organisation.
• Answering all incoming calls and either redirecting them to appropriate party or handling caller inquiries wherever possible.
• Assisting in organising meetings and conference calls.
• Receiving mail and arranging dispatch.
• Ensuring the cleanliness / tidiness of the reception area and meeting rooms.
• Providing ad hoc administrative support to the team as required.
• Working closely with Team Executives as well as other support functions to provide proactive and effective general administrative assistance across a diverse range of tasks.
• Scheduling and coordinating meetings.
• Making travel arrangements and preparing expense reports.
• Providing other organisational support such as ordering supplies and equipment.
• Documenting all financial transactions and monitoring company accounts.
• Managing account receivables and payables, posting financial transactions to the accounting system and making bank deposits.
• Administering leave records, medical and insurance claims.

The Profile

• You have at least 1 year experience within a Admin Assistant or Receptionist role, ideally within the Healthcare & Lifesciences industry.
• You are organised and have good interpersonal skills.
• You ideally have prior accounting experience.
• You have good computer skills ( MS Word, Excel, Powerpoint).
• You are service-oriented with excellent interpersonal skills.
• You have good communication skills and are comfortable with handling phone calls in a positive and professional manner.
• You are a strong team player who can manage multiple stakeholders
• You are highly goal driven and work well in fast paced environments
• You are a strong networker & relationship builder

The Employer

Our client is the science of life and longevity - is the ancient scientific medical system of healing. Ayurveda treats as a "whole" -body, mind & soul- a truly holistic and integral medical system, dealing with both preventive and curative aspects of life in a most comprehensive way. Our well-qualified and experienced physicians provide traditional ayurveda treatments.