Admin Assistant jobs in Singapore

The Opportunity

Student Affairs Department is looking for an incumbent for the position of Administrative Officer to support in managing and coordinating the Alumni & Student Careers Office by offering administrative and operational support to the team. This role will include working directly with students, graduates, employers, and other opportunity providers.

The Responsibilities

• Performing general administrative duties allowing the department to function smoothly and efficiently.
• Responding promptly, effectively, and courteously to student and staff concerns.
• Serving as the first point of contact for students and responding to basic student queries.
• Performing administrative duties with students, producing reports as requested, and attending to phone calls.
• Ensuring the Career Centre is presentable and attractive for students.
• Recording minutes of meetings.
• Developing, coordinating, and maintaining a central activity calendar for the Student Careers Office.
• Documenting and archiving important documents.
• Supporting with the Information Management of the Alumni & Student Careers Office (Memo tracking, Shared drive information management, Minutes of meeting, etc.).
• Updating the Careers website materials in consultation with the Career team.
• Generating purchasing orders for the Unit.
• Assisting in the preparation for workshops and events organized by the Alumni & Student Careers Office (venue booking, IT arrangements, etc.).
• Working closely with the Manager of the Alumni & Student Careers Office to develop and complete special projects which contribute to the success of the Unit.
• Supporting with ad hoc Career projects as directed by the line manager.

The Requirements

• A minimum of a Bachelor's degree in a related field from an accredited institution and 2 years of relevant experience or an equivalent combination of education and experience.
• Familiarity with a customer-focused environment.
• Highly computer literate including Microsoft Office Suite.

Other essential requirements:

• Fluency in Arabic & English;
• Good administration skills;
• Attention to detail.

While we appreciate all applications, you will be contacted only if you are selected for an interview.

For any inquiries or issues please contact.