Executive Assistant - To the Chairperson

Meraki Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent organization in Dubai is seeking an Executive Assistant to provide comprehensive support to the Chairperson. The role involves managing a busy calendar, coordinating travel activities, and maintaining confidentiality while representing the office professionally. Ideal candidates will have 2-5 years of experience, strong organizational skills, and must have experience working in the UAE.

Qualifications

• 2-5 years of experience as an Executive Assistant, preferably for a senior executive.
• Experience managing complex schedules and high-level correspondence.
• Great command of English.
• UAE experience is essential.

Responsibilities

• Manage the Chairperson's calendar and schedule meetings.
• Act as a liaison with stakeholders and draft official documents.
• Plan and organize travel itineraries and logistics.
• Maintain office systems and support projects.
• Handle procurement for the Chairperson's office.
• Manage sensitive information with discretion.

Skills

Strong organizational and multitasking abilities

Excellent written and verbal communication skills

High level of discretion and integrity

Proficiency in MS Office

Strong interpersonal skills

Ability to work under pressure

Job description

Key Responsibilities

• Executive Support:
  • Manage the Chairperson's calendar, schedule meetings, and coordinate appointments.
  • Prepare meeting agendas, briefing materials, and presentations.
  • Handle correspondence, emails, and calls on behalf of the Chairperson.
  • Track and follow up on key decisions, tasks, and projects.
• Communication & Coordination:
  • Act as a liaison between the Chairperson and internal/external stakeholders.
  • Draft and proofread letters, reports, and official documents.
  • Coordinate with senior leadership and department heads to ensure smooth information flow.
• Travel & Logistics Management:
  • Plan and organize domestic and international travel itineraries.
  • Manage travel documentation, accommodation, and logistics.
• Office & Project Management:
  • Maintain the Chairperson's office systems, databases, and confidential records.
  • Support the Chairperson in project follow-ups, deadlines, and deliverables.
  • Handle special assignments, research, and reports as directed.
• Procurement & Event Management:
  • Handle procurement of gifts, goodies for vendors, clients and visitors to the chairpersons office.
  • Manage events at the office/site or any celebrations or property launchs.
• Confidentiality & Professionalism:
  • Manage sensitive information with absolute discretion.
  • Represent the Chairperson's office with professionalism, diplomacy, and integrity.

Key Skills & Competencies

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and emotional intelligence.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• Ability to work under pressure and meet tight deadlines

Requirements

Qualifications & Experience

• Only 2-5 years of experience as an Executive Assistant, preferably supporting a Chairperson, CEO, MD or senior executive.
• Experience in managing complex schedules, international travel, and high-level correspondence.
• Great command over English
• UAE experience is a must